JLL empowers you to shape a brighter way.  

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

JLL supports the Whole You, personally and professionally.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work.  Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.

Title: Workplace Front of House Coordinator

Key Responsibilities:

Facility Operations Management

Serve as the primary point of contact for all visitors and staff 

Based at the front of house reception desk 

Monitor and process daily customer reports (approximately 200 annually)

Support our site manager in the maintenance, repairs, and improvements of building systems (HVAC, electrical, plumbing, etc.)

Support vendor relationships and service contracts

Conduct regular building inspections and safety audits

Ensure compliance with health and safety regulations

Front of house & Client Experience

Situated at the front of house reception desk 

First point of contact for all visitors, contractors attending the site

Energetic, welcoming and friendly to all who enter the office

Control contractor and visitor logs

Asset and Inventory Management

Maintain an up-to-date inventory of office equipment and furniture

Manage procurement processes for new equipment and supplies

Implement and maintain an effective asset tracking system

Sustainability and Energy Management

Implement and monitor energy-saving initiatives

Promote sustainable practices in the workplace

Track and report on environmental performance metrics

Budget and Financial Management

Support the site manager with the facilities budget

Track expenses and identify cost-saving opportunities

Track invoices and spend

Project Management

Participate in facility improvement projects

Coordinate cross-functional teams to deliver projects on time and within budget

Event Management

Support the planning and execution of on-site events

Manage logistics for meetings, conferences, and corporate functions

Ensure compliance with event-related policies and standards

Cross functional collaboration with the global events team to ensure consistency of delivery in events

Vendor and Contract Management

Negotiate service level agreements (SLAs) with vendors

Conduct regular performance reviews of service providers and provide feedback to the account director

Ensure compliance with contractual obligations

Qualifications and Skills:

Minimum of 3-5 years of proven experience in facilities management, preferably in a corporate environment

Knowledge of building systems and maintenance practices ideal

Proficiency in Google Suite applications

Familiarity with CAD software and space planning tools

Excellent project management and organizational skills

Strong communication and interpersonal skills

Fluent in German and English, both written and spoken

Knowledge of relevant health, safety, and environmental regulations ideal

Experience in vendor management

Proven ability to manage multiple projects simultaneously and meet deadlines

Strong problem-solving skills and ability to work under pressure

Experience with change management processes in workplace transitions

About JLL –

We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities. 

Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally. 

Creating a diverse and inclusive culture where we all feel welcomed, valued, and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences, and perspectives help us think bigger, spark innovation, and succeed together.

Location:

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements.  We’re interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

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For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.