Workplace Experience Coordinator Job ID 226559 Posted 25-Jun-2025 Service line GWS Segment Role type Full-time Areas of Interest Facilities Management Location(s) Dublin - Dublin - Ireland Job Summary: The Workplace Coordinator is a vital member of the CBRE team, responsible for ensuring a positive and productive work environment for all employees within the assigned office space. This role encompasses a wide range of responsibilities, including but not limited to, office management, vendor coordination, employee support, and fostering a welcoming and efficient workplace. The Workplace Coordinator acts as a key point of contact for employees, addressing their needs and contributing to a seamless and enjoyable work experience. Responsibilities: Office Operations & Management: + Oversee the day-to-day operations of the office, ensuring a clean, organized, and well-maintained workspace. + Manage office supplies, equipment, and inventory, including ordering, stocking, and distribution. + Maintain and troubleshoot office equipment (e.g., printers, copiers, fax machines) and coordinate repairs when necessary. + Manage mail and package handling, including receiving, distributing, and shipping. + Maintain and update office policies and procedures. + Coordinate and manage office moves, renovations, and space planning projects as needed. + Ensure compliance with health and safety regulations. Vendor Management: + Liaise with vendors (e.g., cleaning services, maintenance technicians, security) to ensure quality service and adherence to contracts. + Obtain quotes, negotiate contracts, and manage vendor invoices. + Monitor vendor performance and address any issues or concerns. Employee Support & Communication: + Act as a primary point of contact for employees regarding office-related matters. + Provide excellent customer service and address employee inquiries and requests promptly and efficiently. + Assist with new employee onboarding, including desk setup, IT support coordination, and orientation to the office environment. + Manage meeting room scheduling and setup, ensuring proper equipment and supplies are available. + Coordinate and assist with office events, meetings, and social gatherings. + Communicate office-related information and updates to employees. + Manage and maintain employee records and files. Financial & Administrative Tasks: + Process invoices and expense reports accurately and in a timely manner. + Manage petty cash and reconcile accounts. + Assist with budget preparation and tracking. + Generate reports and analyse data as needed Technology & Systems: + Utilize and maintain relevant software and systems for office management (e.g., booking systems, inventory management tools). + Assist with IT support requests and liaise with IT department. + Stay up-to-date on relevant technology and software to improve office efficiency. Qualifications: + Education: High school diploma or equivalent required + Experience: 2+ years of experience in office management, administrative support, or a similar role. Skills & Abilities: + Excellent organizational and time management skills with the ability to prioritize tasks effectively. + Strong communication and interpersonal skills, with the ability to interact professionally with all levels of employees and external vendors. + Exceptional customer service skills and a positive attitude. + Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). + Ability to work independently and as part of a team. + Problem-solving and critical-thinking skills. + Ability to handle confidential information with discretion. + Experience with vendor management and contract negotiation. + Strong attention to detail and accuracy. Preferred Qualifications: + Experience with office management software. + Experience in the commercial real estate industry. + Knowledge of health and safety regulations. CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)