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Beacon Hill Associates is seeking a Workplace Associate for an onsite, contract opportunity supporting a large corporate office environment. This role serves as the front-facing presence of the workplace and provides comprehensive facilities and workplace support to ensure a best-in-class employee and guest experience.

Day-to-Day Tasks:

Create a welcoming, professional, and hospitable environment for employees and guests

Handle internal and external communications, including monitoring the main phone line

Anticipate client needs through observation and proactive service

Support daily workplace operations and assist the Workplace Management team

Coordinate and communicate maintenance activities

Manage work orders, invoice processing, and internal systems

Provide facility-specific support to project management teams

Workplace Experience

Deliver authentic, timely, and caring service

Serve as a solution provider by directing guests and employees appropriately

Continuously monitor office and facility conditions

Ensure timely follow-up with stakeholders and teammates

Coordinate vendors and service providers

Assist with meeting and conference room reservations

Visitor Management

Manage visitor registration and access

Ensure compliance with visitor access policies

Support emergency response procedures when required

Kitchen Management

Maintain cleanliness of kitchen and break areas

Stock snacks, beverages, and supplies

Order kitchen supplies and coordinate equipment repairs

Mail Services

Organize incoming and outgoing mail and courier services

Manage mail distribution and overnight deliveries

Compliance

Administer badge access

Support budget requests, reporting, and analysis

Follow all HSSE guidelines

Ideal Candidate Profile:

Superior customer service skills

Associate's degree in facilities management, building management, or business

2+ years of experience in facility or property administration

Advanced Excel skills for administrative reporting

Ability to remain professional under pressure

Strong planning, time management, and multitasking abilities

Ability to work independently and collaboratively

Proficiency in Microsoft Office

Experience with Corrigo or other CMMS/work order systems preferred

Strong written and verbal communication skills

Excellent organizational skills

Additional Details:

Location: Onsite

Hours: Monday-Friday, 8:00 AM - 5:00 PM

Pay Rate: $23/hour

FTE Environment: Large corporate organization

If you are a customer-focused professional with strong organizational skills who thrives in a fast-paced, onsite environment, apply to Beacon Hill Associates today.