Workplace Admin Coordinator (Karachi) Job ID 233807 Posted 13-Aug-2025 Role type Full-time Areas of Interest Administrative Location(s) Karachi - Sindh - Pakistan **About the Role:** The purpose of this position is to provide assistance to Facility Management team in completion of multiple functions of building operations and maintenance for a facility, campus or portfolio of buildings. **What You’ll Do:** + Oversees and/or coordinates maintenance/repair work assignments performed by technicians, vendors and contractors performing building maintenance, landscaping, and janitorial work. + Oversee soft service operation and staff – provide instruction and manage day to day responsibilities. + Responds to client inquires and complaints. Ensures timely and quality service delivery to clients. + Follows up with clients to ensure customer satisfaction. + Performs facilities inspections and prepares reports. + May coordinate and manage move, add, and change activities. + Assists in the preparation of operating and capital budgets. + Leading the tasks assigned to AFCs, getting them completed and reporting back with progress updates. + Manages vendor relationships and trains vendors on work order and billing procedures. Processes invoices and ensures proper cost center coding. + Reviews periodic reports including financials and explains variances. Works with finance team to correct errors. + Uses PC and/or PDA for work order system, email, ESS, process and procedure training. + Other duties may be assigned. **SUPERVISORY RESPONSIBILITIES** + Formal supervisory responsibilities for the soft service team + Co-ordinate’s work and assign tasks. **What You’ll Need** To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. **EDUCATION and EXPERIENCE** + General Education Degree. + Preference for Engineering, Administrative, or Facilities related qualification. + Minimum of 03 years of related experience and/or training. **COMMUNICATION SKILLS** + Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding. + Ability to write routine reports and correspondence. + Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisor. + Ability to effectively present information to an internal department and/or large groups of employees. **FINANCIAL KNOWLEDGE** + Requires basic knowledge of financial terms and principles. Ability to calculate simple figures such as percentages. **REASONING ABILITY** + Ability to understand and carry out general instructions in standard situations. Ability to solve problems in standard situations. Requires basic analytical skills. **OTHER SKILLS and/or ABILITIES** + Intermediate skills with Microsoft Office Suite, Outlook, and intranet/internet. Ability to use work order system. CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)