Join the Pack! A community with nearly 8,000 faculty and staff, and 30,000 students. NC State is one of the largest employers in North Carolina, offering a large range of career opportunities. Visit us at https://jobs.hr.ncsu.edu/. Department: 480502 - UHR UTS/UNC Partnership Location: Chapel Hill, NC Essential Job Duties: The primary purpose of this role is to provide proactive, thoughtful, and high-level administrative and operational support to senior-level executives by managing complex calendars, travel, expenses, communications, confidential materials, and office operations with exceptional attention to detail, sound judgment, and responsiveness, while supporting organization-wide leadership initiatives and fostering strong internal and external relationships. Key Responsibilities + Provide proactive, thoughtful assistance and support to senior-level executives, including complex calendar management, travel arrangements, and expense reconciliation + Manage multiple administrative activities and duties simultaneously with high attention to detail + Communicate effectively and promptly with internal and external stakeholders, including responding to emails, drafting and routing communications, responding to general inquiries, and ensuring elite communication flow within departments and external relationships + Organize meetings, travel, and schedules for senior leadership with organization-wide leadership responsibilities + Handle complex and confidential materials, applying judgment, initiative, and responsiveness in a thoughtful way + Prepare and review high-level documents, including PowerPoint presentations and Word files, for internal- and external-facing use + Provide general office-management support, including organizing company events, coordinating and maintaining documentation of key administrative processes, managing office supply inventory, vendor coordination, mail, and shared workspaces + Nurture and grow key relationships with clients, vendors, faculty, prospects, and staff in direct support of senior leadership + Process invoices, account reconciliation, and monitor budgets for certain projects and cost codes + Provide event preparation and coordination support as needed, including gathering necessary materials, taking notes, and communicating follow-up steps Other Work/Responsibilities: + Other duties as needed Required Qualifications: + Ability to work independently with minimal supervision, as well as collaboratively as part of a team + Demonstrated ability to build strong working relationships across the organization and with key stakeholders beyond the organization to ensure coordination of efforts and continuous progress toward goals + Outstanding written and verbal communication skills + Extensive experience with commonly used Microsoft Office programs + Knowledge of Asana and Salesforce a plus + Experience with Concur preferred Preferred Qualifications: + Previous experience in an Executive Assistant or Administrative Assistant role, or Project Management + Familiarity with commonly used Microsoft Office programs; knowledge of Asana and Salesforce a plus; experience with Concur preferred Required license or certification: + NC Drivers License Position Number: 48SM29 AA/EEO Statement: NC State University is an equal opportunity employer. All qualified applicants will receive equal opportunities for employment without regard to age, color, disability, gender identity, genetic information, national origin, race, religion, sex (including pregnancy), sexual orientation, and veteran status. The University encourages all qualified applicants, including protected veterans and individuals with disabilities, to apply. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-513-0574 to speak with a representative of the Office of Equal Opportunity. If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu. Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit. NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.