Job Title: Facilities Administrator

Job Description

Serve as the administrative and planning support for the Facilities department, ensuring accurate documentation, scheduling, and coordination of maintenance activities and compliance records.

Responsibilities

Create and schedule work orders and preventive maintenance tasks.Maintain calibration records and GMP documentation.Organize and update EHS, FM Global, and regulatory compliance records.Track janitorial services, employee training materials, and service records.Manage asset and equipment notification forms and route documents for approval.Maintain vendor safety training logs and visitor records.Monitor and report on Key Process Indicators (KPIs).Manage spare parts inventory using SAP.Process purchase orders and goods receipts.Coordinate kitting and warranty tracking.

Essential Skills

Experience with work orders and CMMS.Proficiency in scheduling and reporting.Facilities maintenance and manufacturing equipment knowledge.Experience with SAP and inventory management.

Additional Skills & Qualifications

High School Diploma.3+ years of experience in a facilities coordinator capacity.

Work Environment

The role is based in a GMP manufacturing setting in Congers, NY. Standard working hours are Monday to Friday, from 8:00 AM to 4:30 PM.

Job Type & Location

This is a Contract to Hire position based out of CONGERS, New York.

Company Benefits

• Medical, dental & vision

• Critical Illness, Accident, and Hospital

• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available

• Life Insurance (Voluntary Life & AD&D for the employee and dependents)

• Short and long-term disability

• Health Spending Account (HSA)

• Transportation benefits

• Employee Assistance Program

• Time Off/Leave (PTO, Vacation or Sick Leave)

Pay and Benefits

The pay range for this position is $20.00 - $28.00/hr.

Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in CONGERS,NY.

Application Deadline

This position is anticipated to close on Sep 26, 2025.

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\n\nAbout Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

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The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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