University Events Manager Salary $66,256.00 Annually Location SUNY Brockport Job Type Professional Full-Time Job Number 2600291 Division Advancement and Communications Department University Events Opening Date 01/28/2026 Closing Date 2/12/2026 11:59 PM Eastern Bargaining Unit 08 United University Professions (UUP) + Description + Benefits + Questions Founded in 1835, State University of New York (SUNY) Brockport is an exceptional regional comprehensive public university that offers high-quality undergraduate and graduate degree programs in the arts, business, education, health, humanities, social sciences, and STEM. The University’s curriculum is grounded in the liberal arts and sciences and emphasizes experiential learning. Located only a few miles from Lake Ontario in a quaint “Village on the Erie Canal,” SUNY Brockport is conveniently situated between the cities of Rochester and Buffalo — the fourth and second largest cities in New York State. Inspiring excellence through growth, engagement, and transformation is our mission. Join the inclusive community of dedicated faculty, staff, and students who together are Building a Better Brockport! (https://www2.brockport.edu/about/strategic-plan/) SUNY Brockport has a strong commitment to equity, diversity, and inclusion. We are committed to creating a diverse environment and are proud to be an affirmative action equal opportunity employer. We welcome individuality and encourage you to utilize your unique talents and bring your skills as we collaboratively strive to build meaningful lives and vibrant communities. SUMMARY SUNY Brockport is accepting applications for a University Events Manager. Reporting to the Vice President for Advancement and Communications, this position is responsible for all facets of developing and administering events planning, data management, and programs for campus. The University Events Manager develops strategy, planning, and implementation for high profile campus events, summer programs, third party events, and conferences with a standard of excellence that advances the University in its relationships and reputation. JOB FUNCTIONS Essential Functions: Office Management + Negotiates contracts for services, approves suppliers' invoices, maintains financial records, reviews final billing, submits to clients, and prepares related reports. + Manages operational and administrative functions in a professional and confidential manner to ensure specific projects are delivered efficiently. + Manages the day-to-day operations of the University Events office, supervising the University Events Coordinator. + Markets facilities to potential clients, develops sales packages, and responds to RFP’s. Program and Event Management + Assists clients with selecting venues, completing forms, identifying additional approvals, and events that require further planning meetings with other departmental staff. + Communicates, maintains timelines, and enforces event policies and develops client relationships. + Coordinates marketing of events and summer programs through communications via print, email, phone, the University website, and social networking platforms. Works with communications staff to ensure appropriate media coverage. + Collaborates with colleagues, faculty, and staff to maximize event success. + Works with internal and external teams and stakeholders to define and develop event goals, objectives, budgets, and specific implementation plans. + Assists third-party clients with selecting venues, completing forms, identifying additional approvals and events that require further planning meetings with other departmental staff. + Responsible for communicating and enforcing event policies. + Recruits and manages volunteers for internal events, establishes staff schedules, task assignments, and equipment allocations to ensure conformance with the objectives and goals for the event. + Manages event logistics and provides on-site event management. + Identifies event risk assessment and crisis-management planning strategies. Troubleshoots and resolves issues relating to the successful execution of events. + Conducts post-event debriefing sessions. Develops and executes all necessary follow-up with subcontractors, sponsors, and other stakeholders. Provides post-event analysis, budget recaps, and participant feedback. Incorporates learning into future plans. + Negotiates contracts with internal and external vendors and subcontractors to ensure lowest cost and highest quality service. + Determines fiscal requirements, prepares budgetary recommendations, and works within event budget to achieve performance metrics and return on investment. + Supervises, directs, and coordinates the activities of personnel, subcontractors, and vendors as required to successfully execute all aspects of the event. Room Reservation Administration + Serves as the lead event scheduler responsible for scheduling and approving use of space managed by University Events in compliance with the University and New York State policies and regulations. + Assists in managing campus events scheduling system and master calendar. + Manages weekly events meetings (WEM), producing all necessary collateral for meeting including agenda, setup worksheet, markup, and meeting minutes. + Conducts research and prepares proposals to advance the mission of the University Events Office and event management on campus as a whole. + Serves on steering committee to work on continuous improvement of EMS system. REQUIREMENTS Minimum Qualifications: + Bachelor’s degree in Business Administration, Marketing or related field from a college or university accredited by the U.S. Department of Education or an internationally recognized college or university. Any combination of education and experience that demonstrates an ability to do the job will be considered + Minimum of three years of experience in planning and implementing events + Strong interpersonal and customer service skills with a proven track record of working collaboratively as a team member + Valid New York State driver’s license + Must be able to work some nights and weekends Preferred Qualifications: + Experience working with databases, scheduling, and event management system (EMS) + Experience working in Higher Education + Excellent computer skills, including proficiency with Microsoft Office and familiarity and ease with working on databases and websites + Exceptional verbal and written communication skills + Ability to effectively lead and direct others + Excellent organization, planning, and management skills + Demonstrated experience and skill in drafting and negotiating contracts + Demonstrated ability to prepare accurate budgets and effectively manage expenses + Strong initiative, adaptability, and focused attention to detail ADDITIONAL INFORMATION Work Schedule: 37.5 hours/week: Monday-Friday, 8:30am-4:30pm Benefits: This position is benefits eligible. Find out more about benefits at Careers@Brockport (https://www.brockport.edu/support/human\_resources/careers.html) . Application Instructions: This position is not eligible for visa sponsorship. Visit jobs.hr.brockport.edu to complete an application including your cover letter that addresses required and preferred qualifications, resume/CV, and contact information for three professional references. Please note, if you have retired from a New York State Public Employee Retirement System (Teachers Retirement System or Employees Retirement System), you may be subject to an earnings limitation. Please familiarize yourself with the rules and regulations when applying for this position. Background Investigation Statement: All applicants are subject to a pre-employment background check. Pre-Employment Drug Testing: Pre-employment drug test and DOT physical may be required for positions requiring a valid Class A or B CDL driver's license with passenger endorsement. Non-Discrimination Statement/Equal Employment Opportunity/Affirmative Action Employer: SUNY Brockport does not discriminate. SUNY Brockport is an Affirmative Action/Equal Opportunity Employer. The University is committed to fostering a diverse community of outstanding faculty, staff, and students, as well as ensuring equal educational opportunity, employment, and access to services, programs, and activities, without regard to an individual’s race, color, national origin, religion, creed, age, disability, sex, gender identity, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status, or criminal conviction. Employees, students, applicants or other members of the university community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law, or treated adversely or retaliated against based upon a protected characteristic. Diversity Statement: SUNY Brockport is committed to creating and maintaining an equitable environment that welcomes, values, and supports individuals and communities who affirm human dignity. The University provides opportunities for engagement, learning, growth, and transformation to foster a diverse, equitable, and inclusive institution. Reasonable Accommodations: SUNY Brockport provides reasonable accommodation to applicants with disabilities, veterans, or wounded warriors where appropriate. If you need reasonable accommodation for any part of the application and hiring process, please contact the Office of Human Resources or email your request to Tamara Gouger, AVP for Human Resources and ADA Coordinator, at tgouger@brockport.edu. Determinations or requests for reasonable accommodation will be made on a case-by-case basis. SUNY Brockport is an AA/EEO/ADA employer. The University actively seeks applications from women, veterans, individuals with a disability, members of underrepresented groups or anyone that would enrich the diversity of the University. This position is eligible for benefits as a full-time United University Professions (UUP) represented employee. SUNY Brockport provides comprehensive employee benefit programs designed to help keep our faculty, staff, and their families healthy, safe, happy, and productive. Find more information about benefit specifics in the information and links below. Medical SUNY Brockport is committed to providing affordable, comprehensive health plan options for faculty, and staff. There is a 28 calendar day waiting period for medical coverage to become effective. Coverage will become effective on the 29th day of employment if enrolled during the 28-day waiting period. For more information, and premium costs, please go to our NYS Health Insurance Program (NYSHIP) Rates (https://www.brockport.edu/support/human-resources/benefits/insurance-premium/) page. For premiums relevant to this position, please go to the sections labeled "UUP." Dental and Vision Dental and Vision coverage is provided for employees and their eligible dependents by their union at no additional cost to the employee. For more information, please visit the UUP Employee Benefit Trust Fund (https://uupinfo.org/benefits/btf.php) page. Retirement + NYS Employees' Retirement System (ERS) and NYS Teachers' Retirement System (TRS) - Defined benefit plans; benefits are based on best Final Average Salary and years of service. + SUNY Optional Retirement Plan (ORP) - Defined contribution plan; benefits are based on the employer and employee contributions and the success of the investments. Employer contribution is 8% of salary for first seven years of service, 10% thereafter. Membership for full-time and permanent employees is mandatory. All full-time employees are eligible to elect ERS or the ORP; employees in teaching, librarian, or coach (including assistant) titles are also eligible for TRS and may choose any of the three plans. For more information, please go to the Retirement Systems section of the Benefits at a Glance (https://www.suny.edu/media/suny/content-assets/documents/benefits/benefit-summaries/UUP-FT-Benefits-at-a-Glance.pdf) . For a more thorough comparison of these retirement plans, please review the Retirement Plan Comparison Chart (https://www.suny.edu/media/suny/content-assets/documents/benefits/retirement-systems/Retirement-Plan-Comparison-Tier-12-24-v3.pdf) . Additional Benefits SUNY Brockport offers additional benefits to employees, including but not limited to, Flexible Spending accounts, Work-life Services, Employee Assistance Program, discounts on services, and much more. For more information on these great additional benefits, please go to our Fringe/Additional Benefits (https://www.brockport.edu/support/human-resources/benefits/fringe/) page. For additional information on any of these benefits and more, view the Benefits at a Glance (https://www.suny.edu/media/suny/content-assets/documents/benefits/benefit-summaries/UUP-FT-Benefits-at-a-Glance.pdf) for UUP represented employees. 01 Are you authorized to work in the United States without requiring visa sponsorship now or in the future? + I have unrestricted work authorization in the U.S. and would not require sponsorship now or in the future + I have work authorization now, but would need sponsorship in the future + I would require sponsorship for a work visa 02 Are you 18 years or older? + Yes + No Required Question Employer SUNY Brockport (NY) Address 350 New Campus Drive Brockport, New York, 14420 Phone (585) 395-2126 Website brockport.edu