To Apply for this Job Click Here Executive Assistant - Floater
Contract Duration: Approximately 12 months
Location: Major West Coast Office (onsite presence required)
Schedule: Full-time, 40 hours per week
This role provides back-up administrative and executive support across multiple teams within a large corporate office environment. The individual will familiarize themselves with the workloads and preferences of various support staff in order to provide seamless coverage. Responsibilities include high-volume administrative support, coordination of meetings and travel, and periodic reception coverage in the afternoons. The position may also assist junior-level executives as needed.
The role requires someone who can interpret requests, anticipate needs, and manage the full workflow required to deliver consistent, high-quality support.
Key Responsibilities1. Communication & Information HandlingReview and prioritize incoming messages and correspondenceDraft, edit, and finalize written communications and documentationRespond to inquiries independently or based on executive guidance2. Scheduling & PlanningManage highly dynamic calendars for multiple executivesAnticipate scheduling conflicts and communicate changes promptlyArrange domestic and international travel, including itineraries and logisticsPrepare and submit expense reports in accordance with company guidelinesCoordinate meetings, book rooms, arrange technology and materials, and manage event logistics3. Liaison & CollaborationInteract professionally with internal teams, external partners, guests, and senior stakeholdersHandle confidential information with discretion and maintain professional judgmentCollaborate with colleagues, willingly taking on additional tasks when neededDemonstrate professionalism aligned with the organization's valuesSkills & AttributesAbility to maintain strict confidentialityStrong multitasking and prioritization skillsExcellent written communication and research capabilitiesProven experience managing complex and shifting calendarsExceptional organizational skills (file systems, databases, tracking tools)Proactive mindset with strong problem-solving and anticipation skillsTeam-oriented, respectful, and aligned with high-integrity workplace standardsPreferred Background4+ years supporting executives in a fast-paced environmentBachelor's degree preferredFamiliarity with financial or corporate industries is a plus 1439223_1771022178 To Apply for this Job Click Here