Tax Administrative Assistant

100% On‑Site | New York, NY

$20–$25/hour

Overview

We are seeking a detail‑oriented Tax Administrative Assistant to support a fast‑paced tax and accounting environment. This position plays a critical role in ensuring client documentation is organized, tax returns move through workflow efficiently, and deadlines are consistently met—especially during peak tax season.

This is an on‑site opportunity ideal for someone who enjoys administrative work in a professional services setting and thrives in deadline‑driven environments.

Key ResponsibilitiesDocument ManagementOrganize, scan, and manage client documents such as W‑2s, 1099s, and financial statementsMaintain accurate electronic and physical filing systems for audit readinessEnsure documentation is complete, properly labeled, and easily accessibleTax Return Processing SupportAssist with the assembly, collation, and processing of individual, corporate, and partnership tax returnsSupport tax extensions and coordinate electronic filing processesPerform data entry into tax software such as CCH Axcess, Lacerte, or ProConnect (or similar)Client Communication & ServiceServe as a primary point of contact for clients regarding documentation needsManage incoming client data via secure portals and follow up on missing itemsHandle correspondence with tax authorities such as the IRS and state departments of revenueGeneral Administrative SupportManage calendars and schedule meetingsProcess mail (including certified mail and FedEx)Order office supplies and prepare professional correspondence and reportsWorkflow CoordinationTrack and update tax project statuses within workflow systemsMonitor deadlines and assist in keeping projects on schedule during peak seasonsRequired Skills & QualificationsExceptional attention to detail with a strong focus on accuracyProficiency in Microsoft Office (Word, Excel, Outlook); comfort working with spreadsheetsStrong organizational and time‑management skillsAbility to manage high volumes of work and meet strict deadlinesExcellent written and verbal communication skillsAbility to quickly learn tax and document management softwareProfessional, client‑service‑oriented demeanorNice‑to‑Have SkillsPrior experience in a tax, accounting, or professional services environmentFamiliarity with tax software (CCH Axcess, Lacerte, ProConnect, Drake, UltraTax, etc.)Customer‑service or client‑facing experienceExperience supporting teams during busy seasonWork EnvironmentOn‑site roleFast‑paced, deadline‑driven environmentSupportive team with hands‑on training providedWhy JoinSteady, in‑demand work during and after tax seasonHands‑on exposure to tax operations and workflow processesGreat opportunity for growth within administrative or tax support roles

Job Type & Location

This is a Permanent position based out of New York, NY.

Pay and Benefits

The pay range for this position is $20.00 - $25.00/hr.

Eligibility requirements apply to some benefits and may depend on your job\n classification and length of employment. Benefits are subject to change and may be\n subject to specific elections, plan, or program terms. If eligible, the benefits\n available for this temporary role may include the following:\n\n • Medical, dental & vision\n • Critical Illness, Accident, and Hospital\n • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available\n • Life Insurance (Voluntary Life & AD&D for the employee and dependents)\n • Short and long-term disability\n • Health Spending Account (HSA)\n • Transportation benefits\n • Employee Assistance Program\n • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in New York,NY.

Application Deadline

This position is anticipated to close on Jan 26, 2026.

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\n\nAbout Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

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The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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