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How to Apply

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position's requirements.

Applications must be submitted through the University of Michigan job application portal by the posting deadline.

Job Summary

The Supply Chain Analyst supports the efficient management and flow of linens across all locations supported by Michigan Medicine's Ann Arbor Medical Campus. This position is responsible for daily purchasing, transactional inventory management, documentation, reporting, policy maintenance, and customer service. You will collaborate broadly to ensure timely ordering, accurate record-keeping, and top-notch service in a fast-paced healthcare setting. You will spearhead continuous improvement projects. On occasion, you will travel to different Michigan Medicine sites and engage our diverse workforce in education & problem-solving activities.

Benefits

Excellent medical, dental, and vision coverage effective on the first day of employmentFlexible spending accounts; prescription drug plan; mental and emotional health programsPaid time off and paid holidays2:1 match on retirement savingsLife insuranceLegal services planState-of-the-art technology and equipmentSupport for continued education and professional developmentMission Statement

Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally.  Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.

Why Join Michigan Medicine?

Michigan Medicine is one of the largest health care complexes in the world and has been the site of many groundbreaking medical and technological advancements since the opening of the U-M Medical School in 1850. Michigan Medicine is comprised of over 30,000 employees and our vision is to attract, inspire, and develop outstanding people in medicine, sciences, and healthcare to become one of the world’s most distinguished academic health systems.  In some way, great or small, every person here helps to advance this world-class institution. Work at Michigan Medicine and become a victor for the greater good.

What Benefits can you Look Forward to?

Excellent medical, dental and vision coverage effective on your very first day 2:1 Match on retirement savingsResponsibilities*Reviews and analyzes existing operations and business processes to improve system processes, performance, and to reduce costs and wasteDaily generation of discrete purchase orders, in accordance with established PolicyStat proceduresTransactional functions in PeopleSoft for Linen Distribution: receive raw specialty items, process customer order adjustments/cancellations, record returns/credits, verify invoices/credits, specialty linen item infusions, bill for offsite curtain services, serve as back-up for Lab Coat Room and ad hoc order billingMaintenance of PeopleSoft records & associated Excel documents for Linen Distribution: update min/max/reorder points, create/modify item descriptions, build/inactivate templates and locations as neededCustomer service functions for the Linen Depot: phone/email support, provide ordering access, process emergency linen requests, communicate lost and found property information, monitor and respond to risk filesEmployees in this classification typically analyze, compare and evaluate various courses of action and have the authority to make independent decisions on matters of significance, free from immediate directions, within the scope of their responsibilitiesPrimary activities and decision making authority are predominantly performed independently affecting business operations to a substantial degreeFacilitate and process quota change requests: seek onsite supervisor space approval, work with manager to analyze before executing & documentingConduct process audits according to PolicyStat cadence and requirementsAdministrative functions, including office supply monitoring and ordering, specialty linen item procurement, and fostering daily operational readinessLead continuous improvement activity, which involves scientific data collection and staff trainingPeopleSoft system parameter analysis (average usage, recurring POs, min/max/reorder points, etc.)Prepare monthly Key Performance Indicator (KPI) reportsCreate, review, and revise PolicyStat policiesInitiate specialty linen item rebidding with ProcurementRegularly collaborate with other departments including Transactional Purchasing, Item Maintenance, Warehouse Operations, PAR Management, and Department of Public Safety & Security Facilitate annual physical inventoryImplement a cycle counting program in collaboration department managerDesign professional publications for distribution to customers and department staffGenerate presentations suitable for executive leadership, and stakeholders outside of Michigan MedicineUnder FLSA, this is the exempt job classification for this title. Incumbents in this position must meet the full criteria for exempt status: salary level, salary basis, and duties tests
Required Qualifications*Bachelor's degree or equivalent experienceExperience in inventory control, purchasing, or logisticsDemonstrated analytical and problem-solving abilities; can synthesize data across multiple sources independentlyHighly skilled in Microsoft Excel; proficient in other Microsoft applications such as Word, PowerPoint, Outlook, etc.Excellent organizational skills and attention to detailStrong written and verbal communication skillsAbility to manage multiple tasks and prioritize assignments in a deadline-driven environmentProven customer service skills and ability to work collaboratively as part of a teamAppreciation for standardized work and documented processesProfessionally agile: demonstrates a positive attitude in the face of ambiguous inputs and is able pivot tasks if operational needs demand it
Desired Qualifications*Experience creating/updating policies, particularly in PolicyStatPrevious KPI generation and analysisComfortable accessing various cloud storage services (i.e. OneDrive, Google Drive, Dropbox, etc.) Exposure to LEAN, Six Sigma, or similar process improvement initiativesSubstantial experience with ERP software, especially PeopleSoftFamiliar with basic accounting principlesPrevious work in linen or supply distribution in a healthcare environmentComfortable navigating Tableau dashboardsExperience generating dashboards in SmartsheetMicrosoft Office Specialist (MOS) Excel CertificationCLT or CLLM Certification through Association of Linen Management (ALM)CMRP certification through Association for Health Care Resource & Materials Management (AHRMM)CPIM or CSCP Certification through Association for Supply Chain Management (ASCM)
Work Schedule

Full-time, Monday-Friday, 7:30am-4:00pm (occasional work outside regular hours required)  

Work Locations

100% Onsite, primarily at Linen Depot. May occasionally work from other University of Michigan Health locations.

Modes of Work

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes.

Background Screening

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.

Application Deadline

Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO Statement

The University of Michigan is an equal employment opportunity employer.