Department:

85081 Wake Forest University Health Sciences - Academic UME: Student Affairs

Status:

Full time

Benefits Eligible:

Yes

Hours Per Week:

40

Schedule Details/Additional Information:

On site Monday-Friday in Winston Salem, with occasional travel to the Charlotte campus

Pay Range

$28.55 - $42.85

SUMMARY:

The Student Involvement and Community Engagement Coordinator hold a critical role within the MD Program Student Affairs team. Based on the Winston-Salem campus, this role reports supports the goals and outcomes of the Student Affairs department under the strategic direction of the Senior Associate Dean for Student Affairs, campus leadership of the Associate Dean for Student Affairs, and the direct supervision of the Associate Director of Student Affairs.

This role oversees student engagement initiatives—including organizations, interest groups, honor societies, and community outreach—for the MD Program at Wake Forest University School of Medicine. This role develops and implements programs to foster student participation, collaborates with campus and community partners, plans events and workshops, manages budgets, and supports student leaders.

The ideal candidate will be highly organized, detail-oriented, and proactive, with a strong ability to manage multiple priorities in a fast-paced academic environment. Excellent communication and interpersonal skills are essential, along with a commitment to delivering high-quality experiences that enhance student engagement.

EDUCATION/EXPERIENCE:

Required Qualifications:

Bachelor's degree in a related field of study with five years of professional events management; community engagement or an equivalent combination of education and directly related experience. Experience in marketing and with volunteers preferred.

Preferred Qualifications:

Master’s degree in Higher Education, Counseling, Student Affairs, or a closely related discipline.

Work Environment:

The position is primarily office-based at the Winston Salem campus. Occasional travel between the Charlotte and Winston-Salem campuses will be necessary. Some evening or weekend work will be required to support student events or program-related needs.

ESSENTIAL FUNCTIONS:

· Manage and support multiple groups within the MD Program, including MD Student Organizations, Interest Groups, and the Alpha Omega Alpha (AOA) and Gold Humanism Honor Society (GHHS) honor societies.

· Ensure all Student Organization and Interest Group pages on Canvas are consistently updated and aligned with institutional guidelines.

· Oversee Interest Group funding requests by reviewing submissions, issuing approval notifications, executing necessary contracts, and facilitating reimbursement processes.

· Coordinate and manage annual training, registration, and re-registration for new and existing MD student organizations and interest groups to ensure compliance and maintain accurate institutional records.

· Maintain a comprehensive and current database of MD interest groups, including group name, campus affiliation, student leadership, and faculty advisors.

· Maintain an ongoing student-facing calendar of events by working with Student Organization and Interest Group leaders to determine when events are occurring.

· Work with appropriate parties to have events posted on monitors within the medical education buildings.

· Support the Alpha Omega Alpha (AOA) and Gold Humanism Honor Society (GHHS) honor societies, including but not limited to:

o Coordinating and facilitating Spring and Fall Elections

o Schedule and organize executive and committee meetings

o Facilitate elections process (e.g. tally votes, post-election reviews)

o Collaborate with national offices monthly to ensure compliance

o Support annual programming initiatives

o Plan, facilitate and coordinate all events

o Collaborate with Faculty Lead over Honor Societies

o Support student-led community engagement projects, including logistics, training, risk management, and assessment.

· Assist in developing and maintaining partnerships with local, regional and national community organizations that address health-related needs

· Oversee the full lifecycle of the IDEA Grant program, including application intake, review coordination, funding allocation, and outcome tracking.

· Serve as a liaison between the NC Albert Schweitzer Fellowship and Wake Forest University School of Medicine MD Program.

· Provide support for student-run clinics on both campuses

· Other duties as assigned

· Culture Commitments:

· We create a space where all Belong

· We Work as One to make great things happen

· We earn Trust in all we do

· We Innovate to better the now and create the future

· We drive for Excellence – always

Our Commitment to You:

Advocate Health offers a comprehensive suite of Total Rewards: benefits and well-being programs, competitive compensation, generous retirement offerings, programs that invest in your career development and so much more – so you can live fully at and away from work, including:

Compensation

Base compensation listed within the listed pay range based on factors such as qualifications, skills, relevant experience, and/or trainingPremium pay such as shift, on call, and more based on a teammate's jobIncentive pay for select positionsOpportunity for annual increases based on performance

Benefits and more

Paid Time Off programsHealth and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term DisabilityFlexible Spending Accounts for eligible health care and dependent care expensesFamily benefits such as adoption assistance and paid parental leaveDefined contribution retirement plans with employer match and other financial wellness programsEducational Assistance Program

About Advocate Health 

Advocate Health is the third-largest nonprofit, integrated health system in the United States, created from the combination of Advocate Aurora Health and Atrium Health. Providing care under the names Advocate Health Care in Illinois; Atrium Health in the Carolinas, Georgia and Alabama; and Aurora Health Care in Wisconsin, Advocate Health is a national leader in clinical innovation, health outcomes, consumer experience and value-based care. Headquartered in Charlotte, North Carolina, Advocate Health services nearly 6 million patients and is engaged in hundreds of clinical trials and research studies, with Wake Forest University School of Medicine serving as the academic core of the enterprise. It is nationally recognized for its expertise in cardiology, neurosciences, oncology, pediatrics and rehabilitation, as well as organ transplants, burn treatments and specialized musculoskeletal programs. Advocate Health employs 155,000 teammates across 69 hospitals and over 1,000 care locations, and offers one of the nation’s largest graduate medical education programs with over 2,000 residents and fellows across more than 200 programs. Committed to providing equitable care for all, Advocate Health provides more than $6 billion in annual community benefits.