At Elara Caring, we have a unique opportunity to play a huge role in the growth of an entire home care industry. Here, each employee has the chance to make a real difference by carrying out our mission every day. Join our elite team of healthcare professionals, providing the Right Care, at the Right Time, in the Right Place.

Job Description:

Staffing Supervisor
Location: Broken Arrow, Oklahoma or Salisaw, Oklahoma
Schedule: Monday – Friday, 8:00 AM – 5:00 PM

About Elara Caring

At Elara Caring, we believe the best place for your care is where you live. Each day, our dedicated teams provide high-quality care to over 60,000 patients in their preferred home setting. We care for patients wherever they are on their health journey, making a meaningful difference in communities nationwide.

As a Staffing Supervisor, you’ll play a crucial role in supporting this mission by developing and maintaining an amazing team of compassionate healthcare providers.

Why Join Elara Caring?

Collaborative, supportive work environment

Competitive compensation package

Tuition reimbursement for full-time staff and continuing education opportunities for all employees at no cost

Opportunities for career advancement

Comprehensive medical, dental, and vision insurance plans

401(k) plan with employer match

Paid time off, holidays, and family/pet bereavement leave

Pet insurance available

What You’ll Do

Manage ongoing scheduling for homemaking, personal care, and home health aide services, ensuring timely staffing of planned and unplanned absences

Oversee client “without attendant” (CWA) cases, managing holds, updates, and ensuring timely regulatory documentation

Communicate regularly with clients without attendants, documenting all contacts and updates

Submit client communication forms (2067) as needed

Complete compliance tracking for new hires and update attendant availability in Arrow system

Ensure compliance with policy 3040 and conduct or coordinate verbal orientations

Maintain accurate records of caregiver schedules (current and prospective)

Perform other assigned duties and projects to support team success

What We’re Looking For

High school diploma or GED required

Strong verbal and written communication skills

60 college credit hours or 2-3 years supervisor experience in home health

Excellent organizational skills

Employment or personal experience with elderly or disabled populations preferred

2+ years of experience in a fast-paced office environment preferred

Access to reliable transportation, valid driver’s license, and auto insurance as per state law

Must be available to work weekends and holidays as required

Bi-lingual is preferred

Ready to Make a Difference?

Join us and help build a team dedicated to compassionate care where it matters most—at home. Apply today and become a part of the Elara Caring mission!

This is not a comprehensive list of all job responsibilities; a full job description will be provided.

We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender, gender identity or expression, or veteran status. We are proud to be an equal opportunity workplace.

#ElaraGA

 

TRANSPORTATION: Must have a dependable vehicle, a valid driver’s license, and current auto insurance in accordance with the laws of the State

 

TRAVEL: < 10%

 

HEALTH STATUS: Meets all applicable agency policies and procedures related to health screening and required testing

 

 

KEY ACCOUNTABILITIES:

 

Ensures that all activities performed align with the vision of Elara Caring’s board of directors, executive team, and the leadership of the Personal Care Services team

Oversee daily scheduling and high-volume dispatching of caregivers across multiple service areas, ensuring coverage aligns with client needs and care plans.

Coordinate last-minute changes, cancellations, and emergency coverage with professionalism and efficiency.

Maintain accurate caregiver availability records, optimize staff utilization, and ensure schedules comply with state regulations and company policies

Serve as the primary contact for caregivers and clients regarding scheduling updates; respond promptly to phone, text, and digital communications

Collaborate with branch leadership to identify staffing trends, anticipate shortages, and implement proactive solutions

Accurately document schedule updates and staffing actions in the scheduling system

Partner with HR and Recruiting to support onboarding, availability updates, and retention strategies

Train and support dispatch staff; provide guidance to caregivers on schedule-related concerns in a professional, supportive manner

Participate in weekend/holiday rotations and after-hours/on-call coverage as required

Promotes Elara Caring’s philosophy, mission statement, and administrative policies to ensure quality of care

Maintains patient and staff privacy and confidentiality pursuant to HIPAA Privacy Final Rule

Performs other duties/projects as assigned

 

PHYSICAL AND ENVIRONMENTAL DEMANDS:  

 

Physically demanding, high stress environment

Sit, stand, bend, lift and move intermittently and be able to lift at least 25lbs

Move equipment and supplies necessary for job functions

Read, speak, and write English to fulfill job functions in an understandable way

See/hear or use prosthetics that enable accomplishment of job

Meet the health requirements of the agency

Possible exposure to infectious and communicable diseases, chemicals, and repetitive motions

Abide by all occupational safety and bloodborne pathogen protocol to minimize illness and/or injury

Complete required work daily

Cope with work involving ill, disabled, and dying patients

We value the unique skills of veterans and military spouses. We encourage applications from military veterans and their families.

Elara Caring provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to sex (including pregnancy, childbirth or related medical conditions), race, color, age (40 and older), national origin, religion, disability, genetic information, marital status, sexual orientation, gender identity, gender reassignment, protected veteran status, or any other basis prohibited under applicable federal, state or local law. 

Elara Caring participates in E-Verify and we will provide the Federal Government with your Form I-9 information to confirm that you are authorized to work in the United States. Employers like Elara Caring can only use E-Verify once you have accepted the job offer and completed the Form I-9.

At Elara Caring, pay and compensation are determined by a variety of factors, including education, job-related knowledge, skills, training, and experience. Our compensation structure reflects the cost of labor across different U.S. geographic markets, and may vary based on location.

This is not a comprehensive list of all job responsibilities and requirements; upon request, a job description can be provided.

If you are an individual with a disability and are unable or limited in your ability to use or access our career site as a result of your disability, you may request reasonable accommodations by reaching out to recruiting@elara.com.