Current Employees: If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here (https://www.myworkday.com/umiami/d/task/1422$7248.htmld) to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position using the Career worklet, please review this tip sheet (https://my.it.miami.edu/wda/erpsec/tipsheets/ER\_eRecruiting\_ApplyforaJob.pdf) . The University of Miami/UHealth Department of SCCC has an exciting opportunity for a Full Time Senior Project Coordinator to work at the UHealth Medical Campus in Miami, Fl. CORE SUMMARY: The Senior Project Coordinator coordinates project activities to ensure projects are on schedule. This role provides administrative and logistical support including meeting arrangement, progress tracking, and documentation. In addition, this job also prepares comprehensive action plans that detail available resources, timeframes and budgets for projects. CORE JOB FUNCTIONS + Assists with the assignment of tasks to internal teams to include schedule management. + Assists with budget preparation and tracks all project related expenditures. + Monitors project progress and address any issues that arise. + Assists with the identification of completion shortfalls. + Acts as the point of contact and communicates the project status to relevant stakeholders. + Communicates timeline changes and new information to project team. + Creates and maintains comprehensive project documentation, plans and reports. + Ensures all needed documentation is current and properly filed and stored. + Ensures adherence to standards and requirements by reviewing project objectives against deliverables. + Organizes, attends and participates in project meetings. + Prepares necessary presentation materials for project meetings. + Records minute and take detailed notes during meetings. + Evaluates current procedures and recommends changes to improve the efficiency of planning and scheduling of projects. + Adheres to University and unit-level policy and procedures and safeguards University assets. This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary. CORE QUALIFICATIONSEducation:High school diploma or equivalentExperience:Minimum 3 years of relevant experience. Any relevant education, certifications and/or work experience may be considered. Knowledge, Skills and Attitudes:• Ability to communicate effectively in both oral and written form.• Ability to maintain effective interpersonal relationships.• Ability to work independently and/or in a collaborative environment.• Ability to accurately prepare and maintain records, files, reports and correspondence.• Ability to understand and follow instructions.• Skill in completing assignments accurately and with attention to detail.• Ability to manage a budget and work within the constraints of that budget.• Ability to process and handle confidential information with discretion.• Proficiency in computer software (i.e. Microsoft Office). DEPARTMENT FUNCTIONS: 1. Reports to and supports the Chief of Division/Director of SCCC Myeloma Institute with high-level executive support.2. Manages Chief’s calendar and approves/declines meeting requests on his behalf to ensure schedule is aligned to meet upcoming deadlines and/or priorities.3. Manages Chief’s travel arrangements and oversees budget for several gift accounts.4. Processes faculty/staff reimbursements in Workday and purchases office supplies as needed.5. Coordinates special events and seminars including MM awareness month.6. Completes special assignments for both the Division and Institute which require collecting, organizing, and analyzing data and producing reports, which may be the basis of significant decisions. 7. Establishes and maintains effective working relationships with all staff and officials, including external stakeholders.8. Ensures Chief is prepared for meetings and/or presentations and is kept abreast of important information prior to any meetings/conference calls.9. Trains and supervises lower-level clerical staff as needed.10. Submits CDA’s in Ibis and other legal documents for review.11. Maintains inpatient schedule in QGenda.12. Adheres to University and unit-level policies and procedures and safeguards University assets.This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary. The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more. UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for. The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here (https://www.hr.miami.edu/careers/eo-ada/index.html) for additional information. Job Status: Full time Employee Type: Staff Pay Grade: H7