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The University of Miami’s UMIT Department has an exciting opportunity for a full-time Senior Inventory Clerk, based on-site in Coral Gables, Florida.

The Senior Inventory Clerk is responsible for overseeing inventory control activities to ensure accurate tracking, proper storage, and timely availability of materials, equipment, and supplies. This role supports audits, mentors junior staff, and collaborates with vendors, operations, and management to maintain optimal inventory levels.

Core Responsibilities:

Maintain accurate inventory records using inventory management systems and manual logs as required

Perform regular cycle counts, reconciliations, and annual physical inventories

Investigate and resolve inventory discrepancies, shortages, and overages

Coordinate receipt, inspection, labeling, storage, and issuance of inventory items

Monitor inventory levels and recommend reorders to prevent stockouts or excess inventory

Ensure proper handling, storage, and security of inventory in compliance with policies and safety standards

Prepare inventory reports, usage trends, and variance analyses for management review

Support internal and external audits by providing documentation and explanations

Train and mentor inventory clerks and other staff on inventory procedures and best practices

Assist with process improvement initiatives and implementation of inventory

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

CORE QUALIFICATIONS:

High school diploma or equivalent

Minimum 3 years of relevant experience

Ability to lift and move items with an up to weight of 35lbs.

Ability to stand for long periods of time.

Ability to accurately prepare and maintain records, files, reports and correspondence.

Ability to understand and follow instructions.

Skill in completing assignments accurately and with attention to detail.

Ability to work evenings, nights and weekends as necessary.

Ability to communicate effectively in both oral and written form.

Ability to lead, motivate, develop, and train others. 

Any appropriate combination of relevant education, experience and/or certifications may be considered.

The University of Miami is recognized as one of the nation’s premier research institutions and academic health systems and is among the largest employers in South Florida.

With more than 20,000 faculty and staff, the University is committed to excellence and guided by a mission to positively impact the lives of students, patients, and communities locally and globally.

We are dedicated to fostering a culture where every individual feels valued and empowered to contribute meaningfully. United by shared values, the University community works together to build an environment defined by purpose, collaboration, and service.

The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.

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