Sr. Facilities Coordinator, on-site Job ID 257327 Posted 26-Jan-2026 Service line GWS Segment Role type Full-time Areas of Interest Building Management, Facilities Management, Property Management Location(s) Mountain View - California - United States of America **About the Role:** As a CBRE Sr. Facilities Coordinator, you’ll play a key role in keeping our clients’ workplaces running smoothly. You’ll partner with clients, tenants, and vendors to ensure work orders are coordinated with precision while serving as a trusted point of contact for facility needs, questions, and requests. This role requires someone with upbeat energy, strong interpersonal skills, and the ability to build rapport across a diverse group of stakeholders. You’ll be part of our Facilities Management team, where we deliver seamless support and exceptional service for every facility need. If you enjoy building relationships, solving problems, and creating positive experiences for others, this role is an excellent fit! **What You’ll Do:** + Serve as the primary communication link between the client/landlord and various vendors, responding promptly to inquiries and ensuring timely, high‑quality service delivery. + Engage directly with building tenants to support their facility needs, build strong relationships, and deliver a consistent, high‑touch customer experience. + Track labor, materials, and vendor work performed in support of tenant needs. + Schedule and coordinate repairs with vendors or technicians based on work order requests. + Analyze work order data to evaluate vendor performance, completion timelines, and overall progress. + Build and manage a comprehensive preventive maintenance (PM) matrix for the building. + Perform basic repairs, such as tightening hardware and replacing bulbs. + Maintain accurate and organized documentation, including work orders, proposals, department files, and vendor‑submitted paperwork. + Document incidents and produce weekly and monthly trend reports to identify patterns and areas for improvement. + Track and monitor project‑related costs to ensure accurate financial records and alignment with budget expectations. + Manage the vendor invoice process, including receipt, verification, issue resolution, and coordination with Finance to ensure timely payment. + Generate purchase orders for vendor work with proper coding and documentation. + Coordinate office and parking space allocations to support evolving business needs. + Manage badge activations, deactivations, and role‑based access permissions. + Identify and resolve routine and non‑routine issues independently using established procedures. + Evaluate options and select appropriate solutions from predefined guidelines. + Contribute to team success through accurate, high‑quality, and timely service and information delivery. + Follow standardized processes while receiving moderate supervision and guidance as needed. + Prepare and deliver presentations to internal departments and large groups of employees. **What You’ll Need:** + A High School Diploma or GED with 2–5 years of job‑related experience is required. + The ideal candidate will have strong interpersonal skills and the ability to build and maintain effective working relationships. + They should be comfortable working independently while demonstrating sound judgment, initiative, and professionalism. + Familiarity with working in a high‑rise building environment is preferred. + Basic handyman skills are required, such as changing lightbulbs, tightening screws, or performing other minor repairs. + Experience using a Computerized Maintenance Management System (CMMS) is preferred. + Candidates should have basic financial experience, including tracking costs, reviewing invoices, and supporting budget‑related tasks. + The ability to follow standard work routines and procedures is essential. + Strong communication skills are required to ensure clear and accurate information sharing. + Proficiency in Microsoft Office applications (Word, Excel, Outlook, etc.) is needed. + Strong organizational abilities with an inquisitive, problem‑solving mindset are important. + Basic math skills, including calculating percentages, discounts, and markups, are required. + Applicants must be authorized to work in the United States without the need for visa sponsorship now or in the future. **Why CBRE?** + **Competitive Benefits:** CBRE offers a comprehensive benefits package including medical, dental, and vision insurance, life insurance, disability coverage, and a 401(k) plan starting the first day of the month following your start date. + **Professional Development:** We are committed to investing in our employees' growth and development through training programs, certifications, and mentorship opportunities. + **Career Advancement:** CBRE is a global leader in commercial real estate services, providing ample opportunities for career progression and advancement within the company. \#GWSFMS **California Residents** : CBRE carefully considers multiple factors to determine compensation, including a candidate’s education, training, and experience. The minimum salary for the Sr. Facilities Coordinator position is $35.00 hourly and the maximum salary for the Sr. Facilities Coordinator is $37.98 hourly. The compensation that is offered to a successful candidate will depend on the candidate’s skills, qualifications, and experience. This role will provide the following benefits: 401(K), Dental insurance, Health insurance, Life insurance, and Vision insurance. **Equal Employment Opportunity:** CBRE has a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law. **Candidate Accommodations:** CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company’s success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at recruitingaccommodations@cbre.com or via telephone at +1 866 225 3099 (U.S.) and +1 866 388 4346 (Canada). CBRE GWS CBRE Global Workplace Solutions (GWS) works with clients to make real estate a meaningful contributor to organizational productivity and performance. Our account management model is at the heart of our client-centric approach to delivering integrated real estate solutions. Each client is entrusted with a dedicated leader and is supported by regional and global resources, leveraging the industry's most robust platform. CBRE GWS delivers consistent, measurably superior outcomes for our clients at every stage of the lifecycle, and across industries and geographies. Find out more (https://www.cbre.com/real-estate-services/directory/global-workplace-solutions) CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)