The Senior Executive Assistant plays a crucial role in providing comprehensive support to the executives (C-Suite). This position involves managing complex calendars, coordinating domestic and international travel, handling confidential information, ensuring that deadlines are met, providing assistance as needed to other leaders, and facilitating seamless communication across the Executive Assistant organization globally.

Key Accountabilities, Responsibilities
•Calendar and Travel Management:
oManage and maintain complex calendars, ensuring efficient scheduling of meetings, appointments, travel, and events.
oCoordinate domestic and international travel arrangements, including flights, accommodation, transportation, and itineraries, ensuring appropriate contacts at destinations.
oAnticipate and resolve scheduling conflicts, optimizing time and building buffer time into schedules.
•Document Creation and Management:
oCreate, organize, and maintain confidential files and documents. This includes version control, creating templates, creating, maintaining, and updating SharePoint sites, and ensuring correct access is granted.
oPrepare, edit, and proofread correspondence, presentations, and other documents.
•Communication and Coordination:
oServe as a primary point of contact between the Executive and internal/external stakeholders.
oFacilitate effective communication by prioritizing correspondence, addressing standard items proactively, clarifying agendas for proposed meetings, and managing annual calendars of processes and events.
•Meeting and Event Management:
oEnsure meetings are scheduled efficiently including regular updating of recurring meeting cadences, adjustment of schedules for conflicting meetings, and scheduling agreed to buffer time.
oAssist in deck creation for various meetings and events that maintain the highest standards and adhere to communication principles and templates.
oPrepare agendas, take minutes, and track action items to ensure follow-up and accountability as required.
oPlan, organize, and execute events as needed. Coordinate logistics, including invitations, venue selection, catering, and audiovisual requirements.
•Project Support:
oProvide support for special cross functional projects, including benchmarking research, data analysis, and summary preparation.
oAssist with budget tracking, expense reporting, and invoice processing.
•Mentorship and Best Practices
oAct as a mentor to less experienced team members and contribute to evolving processes and best practices within the organization.
oDocument all processes and continue to update as they are improved.

People Leadership
•Communication between other EA’s in your function globally.
•Mentorship and training
•Work in cross functional teams of up to 6-8 people

Other Key Details
•Supporting the team at all levels
•Hybrid – minimum 3 days in the office (more as required)
Other accountabilities as assigned.

The Senior Executive Assistant plays a crucial role in providing comprehensive support to the executives (C-Suite). This position involves managing complex calendars, coordinating domestic and international travel, handling confidential information, ensuring that deadlines are met, providing assistance as needed to other leaders, and facilitating seamless communication across the Executive Assistant organization globally.

Key Accountabilities, Responsibilities
•Calendar and Travel Management:
oManage and maintain complex calendars, ensuring efficient scheduling of meetings, appointments, travel, and events.
oCoordinate domestic and international travel arrangements, including flights, accommodation, transportation, and itineraries, ensuring appropriate contacts at destinations.
oAnticipate and resolve scheduling conflicts, optimizing time and building buffer time into schedules.
•Document Creation and Management:
oCreate, organize, and maintain confidential files and documents. This includes version control, creating templates, creating, maintaining, and updating SharePoint sites, and ensuring correct access is granted.
oPrepare, edit, and proofread correspondence, presentations, and other documents.
•Communication and Coordination:
oServe as a primary point of contact between the Executive and internal/external stakeholders.
oFacilitate effective communication by prioritizing correspondence, addressing standard items proactively, clarifying agendas for proposed meetings, and managing annual calendars of processes and events.
•Meeting and Event Management:
oEnsure meetings are scheduled efficiently including regular updating of recurring meeting cadences, adjustment of schedules for conflicting meetings, and scheduling agreed to buffer time.
oAssist in deck creation for various meetings and events that maintain the highest standards and adhere to communication principles and templates.
oPrepare agendas, take minutes, and track action items to ensure follow-up and accountability as required.
oPlan, organize, and execute events as needed. Coordinate logistics, including invitations, venue selection, catering, and audiovisual requirements.
•Project Support:
oProvide support for special cross functional projects, including benchmarking research, data analysis, and summary preparation.
oAssist with budget tracking, expense reporting, and invoice processing.
•Mentorship and Best Practices
oAct as a mentor to less experienced team members and contribute to evolving processes and best practices within the organization.
oDocument all processes and continue to update as they are improved.

People Leadership
•Communication between other EA’s in your function globally.
•Mentorship and training
•Work in cross functional teams of up to 6-8 people

Other Key Details
•Supporting the team at all levels
•Hybrid – minimum 3 days in the office (more as required)
Other accountabilities as assigned.