The Department of Pediatrics is seeking a full time **_Sr. Administrative Coordinator_** . The successful candidate will provide complex administrative and project support to the Pediatric Stanley Neurovirology division. The SAC will provide a range of administrative support to higher-level administrative staff and assist the Department Leadership with daily administrative operations and ad hoc projects. This position will also play a support role for other departmental leaders and faculty. Responsibilities include scheduling complex appointments and meetings, preparing correspondence, compiling data, answering telephones, special projects, and records maintenance. Maintain and update Research Study database. Maintain equipment and service contracts including computers, office equipment and laboratory equipment. Purchase office supplies, computers and accessories, laboratory equipment and supplies, and will perform duties of a sensitive and confidential nature. . **Specific Duties & Responsibilities** + Provides administrative support to Department Leadership, to include maintaining schedules, arrange and prepare for meetings, preparation and editing of general correspondence, maintain minutes from meetings as required, prepare and maintain required reports. + Communicates effectively and maintains positive courteous, supportive, and professional working relationships with all levels of contacts; contributes to the customer service-oriented atmosphere within the department to assist other functional areas when needed or requested. + Assumes administrative tasks, special projects, ad hoc reports, budgets, billing, research data and other related activities. A high level of confidentiality and professionalism is required. + Maintain and update research study database. Assign study numbers and print sample labels. + Serves as main contact with staff, and visitors for the Department, answers telephone, screens callers, takes messages or refers questions to the appropriate staff, + Maintain equipment warranty and service contracts including computers, office equipment and laboratory equipment. + Purchase office supplies, computers, laboratory supplies and equipment using SAP and procurement card. Keep log of purchases and procurement card expenses. + Develops and maintains information to generate various reports on departmental safety and strategy projects. Creates tables, charts, graphs, and PowerPoint presentations as needed. Maintains project files; coordinates the receipt and processing of information for project management. + Documents administrative systems through compiling and updating manuals, policies & procedures. + Prepares all reimbursements for Department Leadership and staff. + Coordinates the servicing of office equipment as needed, and maintains and orders office supplies/equipment as necessary. + Assists with planning and execution of meetings and training sessions as directed by the Department Leadership. Attends meetings to record decisions and action points. + Department liaison with facilities, vendors and service providers. + Identifies and resolves administrative problems and issues. + Analyze operating practices, process and procedures to assure efficiency. + Performs other duties as assigned by the Department Leadership. _Scope of Responsibilities_ + Knows the formal and informal departmental goals, standards, policies and procedures that may include some familiarity of other departments within the school/division. + Is sensitive to the interrelationship of both people and functions within the department. + Functions as a member of a team, working to promote an atmosphere of respect, collegiality, integrity and discovery. _Decision Making_ + On a regular and continuous basis, exercises administrative judgment and assumes responsibility for decisions, consequences and results having an impact on people, costs and/or quality of service within the functional area. + Must be able to integrate and synthesize information from multiple sources. + Good judgment required, as this position requires accessing sensitive information. + Must be able to meet deadlines and work flexible hours. _Communication_ + Carries out duties and responsibilities with limited supervision. Makes decisions and establishes work priorities on essentially procedure-oriented operations. + Exchanges non-routine information using tact and persuasion as appropriate requiring good oral and written communications skills. + Practices service recovery and demonstrate service excellence in all aspects of the job. **Additional Skills, Knowledge, and Abilities** + Excellent typing and accuracy skills; Ability to operate a fax, copier, scanner, desktop computer, laptop computer, personal digital assistant, and a telephone. + Proficiency with personal computers. Demonstrated knowledge of Windows, MS Word, Word Perfect, graphics and presentation software. + Adapts to changes in office technology and software to ensure efficient office practices. + Excellent verbal and written communications skills. + Strong organizational skills. + Independent worker, who is flexible, motivated and able to handle multiple tasks, self-starter. **Minimum Qualifications** + High school diploma or graduation equivalent. + Four years of related experience. + Additional education may substitute for required experience and additional related experience may substitute for required education permitted by the JHU equivalency formula. beyond a high school diploma/graduation equivalent **Preferred Qualifications** + Bachelor's Degree Classified Title: Sr. Administrative Coordinator Role/Level/Range: ATO 40/E/03/OF Starting Salary Range: $21.25 - $36.90 HRLY ($65,000 targeted; Commensurate w/exp.) Employee group: Full Time Schedule: M-F 8:30 - 5 FLSA Status: Non-Exempt Location: School of Medicine Campus Department name: SOM Ped Stanley Neurovirology Personnel area: School of Medicine Equal Opportunity Employer All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.