About Rivian and VW Technology Rivian and Volkswagen Group Technologies is a joint venture between two industry leaders with a clear vision for automotive’s next chapter. From operating systems to zonal controllers to cloud and connectivity solutions, we’re addressing the challenges of electric vehicles through technology that will set the standards for software-defined vehicles around the world. The road to the future is uncharted. By combining our expertise across connectivity, AI, security and more, we’ll map a new way forward. Working together, we’ll create a future that’s more connected, more intelligent, more sustainable for everyone. Role Summary We are seeking a highly organized, proactive, and resourceful Administrative Assistant to provide comprehensive support to our Berlin leadership and their growing teams. The ideal candidate is a master of multitasking, thrives in a high-energy environment, and can navigate competing priorities with precision and a positive attitude. You will be the backbone of the office and of these teams, ensuring seamless operations to streamline functions and manage growing resources. You will be a key contributor in building and sustaining a vibrant, inclusive, and high-performing company culture. Responsibilities Meeting & Travel Coordination: Arrange travel, including flights, accommodations, and ground transportation, ensuring a smooth and efficient travel experience. Proactively manage any last-minute changes or disruptions. Coordinate internal and external meeting and visitor logistics, including booking conference rooms, setting up video conferences, preparing agendas, and organizing necessary materials. Leadership & Team Support: Collaborate with internal teams to support company events (e.g. trainings, off-sites, company celebrations, townhalls). Create a friendly and supportive workplace by welcoming new hires for onboarding, assisting visitors/vendors, and supporting the facilities team. Support internal EHS activities and be the liaison with third party vendors. This includes, support with communications and onsite trainings, testings and visits by external agencies. Project Support: Take on special projects as assigned, which may include compiling agendas, data entry, creating presentation decks, and managing team resources. Assist with Confluence and Jira updates. Communication & Logistics: Serve as a key point of contact for internal and external stakeholders, demonstrating professionalism and diplomacy. Handle confidential information with the utmost discretion and integrity. Anticipate the needs of the Berlin team, resolving operational and administrative issues before they arise. Qualifications Experience: 3+ years of experience in an administrative, executive assistant, or coordinator role, preferably within a fast-paced tech company or startup environment. Organizational Prowess: Exceptional organizational and time-management skills with a proven ability to manage multiple priorities and deadlines without sacrificing attention to detail. Tech-Savvy: High proficiency with modern office tools, including Google Workspace (Gmail, Calendar, Docs, Sheets). Proficiency with collaboration and project management tools like Confluence and Jira is a strong plus. Communication Skills: Excellent written and verbal communication skills in both English and German. You can communicate with clarity, professionalism, and tact. Problem-Solver: A resourceful and proactive mindset with a "can-do" attitude. You are adept at navigating ambiguity and finding solutions independently. Interpersonal Skills: Strong interpersonal skills with the ability to build positive and effective working relationships across all levels of the organization. Discretion: Proven ability to handle sensitive and confidential information with discretion and sound judgment. Company Statements - JV Equal Opportunity Rivian and Volkswagen Group Technologies is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, ancestry, sex, sexual orientation, gender, gender expression, gender identity, genetic information or characteristics, physical or mental disability, marital/domestic partner status, age, military/veteran status, medical condition, or any other characteristic protected by law. We are also committed to ensuring compliance with all applicable fair employment practice laws regarding citizenship and immigration status. Rivian and Volkswagen Group Technologies is committed to ensuring that our hiring process is accessible for persons with disabilities. If you have a disability or limitation, such as those covered by the Americans with Disabilities Act, that requires accommodations to assist you in the search and application process, please email us at candidateaccommodations@rivian.com. Candidate Data Privacy Rivian and VW Group Technologies (“Rivian and Volkswagen Group Technologies”) may collect, use and disclose your personal information or personal data (within the meaning of the applicable data protection laws) when you apply for employment and/or participate in our recruitment processes (“Candidate Personal Data”). This data includes contact, demographic, communications, educational, professional, employment, social media/website, network/device, recruiting system usage/interaction, security and preference information. Rivian and Volkswagen Group Technologies may use your Candidate Personal Data for the purposes of (i) tracking interactions with our recruiting system; (ii) carrying out, analyzing and improving our application and recruitment process, including assessing you and your application and conducting employment, background and reference checks; (iii) establishing an employment relationship or entering into an employment contract with you; (iv) complying with our legal, regulatory and corporate governance obligations; (v) recordkeeping; (vi) ensuring network and information security and preventing fraud; and (vii) as otherwise required or permitted by applicable law. Rivian and Volkswagen Group Technologies may share your Candidate Personal Data with (i) internal personnel who have a need to know such information in order to perform their duties, including individuals on our People Team, Finance, Legal, and the team(s) with the position(s) for which you are applying; (ii) Rivian and Volkswagen Group Technologies affiliates; and (iii) Rivian and Volkswagen Group Technologies’ service providers, including providers of background checks, staffing services, and cloud services. Rivian and Volkswagen Group Technologies may transfer or store internationally your Candidate Personal Data, including to or in the United States, Canada, and the European Union and in the cloud, and this data may be subject to the laws and accessible to the courts, law enforcement and national security authorities of such jurisdictions. Please see our Candidate Data Privacy Notice (English) and Candidate Data Privacy Notice (Serbian) for more information. Please note that we are currently not accepting applications from third party application services.