SUMMARY

Functions as Executive Administrative Assistant to C-Suite, Senior Vice President, or President level.

STATUS: Full-Time, 40 hrs/weekLOCATION: Riedman CampusDEPARTMENT: Clinically Integrated NetworkSCHEDULE: Day shift

ATTRIBUTES

Considerable experience in a frontline visitor facing reception role required Previous experience supporting Vice President level or above requiredExcellent written and verbal communication and organization skills Ability to work independently and collaboratively

RESPONSIBILITIES

•    Acts as an ambassador of the organization;  serves as primary point of contact for assigned executives' departments; acts as a gatekeeper ensuring that calls and inquiries are routed to the appropriate level of department subject matter expert, resolves routine issues that arise; researches information to provide guidance to assigned executives on a broad range of issues and special projects.
•    Proactively obtains data and/or information to prepare assigned executives for meetings.
•    Plans, directs, and oversees administrative functions of the assigned executives' departments.
•    Manages information of a highly sensitive nature while maintaining confidentiality and exercising sound judgment.
•    Manages information of a highly sensitive nature while maintaining confidentiality and exercising sound judgment.
•    Provides calendar and meeting management ensuring appropriate prioritization, sequencing, preparation, follow-up, and closure.
•    Prepares meeting minutes, agendas and itineraries.
•    Prepares drafts of  presentations, correspondence, letters, memos, contracts and forms.
•    Manages executive reimbursements as well as department vendor payments.
•    Works on special projects and confidential assignments as needed.
•    Develops and implements policies, procedures and office practices.
•    Plans, organizes, and attends senior staff meetings and departmental staff meetings.

Minimum Qualifications:

•     Bachelor degree or equivalent combination of education and/or experience.
•    Previous experience supporting vice president level or above required.
•    Considerable experience in a front line visitor facing reception role required.
•    Advanced computer and keyboard skills, including word processing, spreadsheets, databases, graphics and internet research.
•    Excellent written, verbal communication and organization skills and the ability to work independently and in a collaborative team environment.

Required Licensure/Certification Skills:
 

Rochester Regional Health System is an Equal Opportunity / Affirmative Action Employer. Minority/Female/Disability/Veteran

EDUCATION:

LICENSES / CERTIFICATIONS: 

PHYSICAL REQUIREMENTS:

S - Sedentary Work - Exerting up to 10 pounds of force occasionally Sedentary work involves sitting most of the time, but may involve walking or standing for brief periods of time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

For disease specific care programs refer to the program specific requirements of the department for further specifications on experience and educational expectations, including continuing education requirements.

Any physical requirements reported by a prospective employee and/or employee’s physician or delegate will be considered for accommodations.

PAY RANGE:

$29.03 - $36.00

CITY:

Rochester

POSTAL CODE:

14617

The listed base pay range is a good faith representation of current potential base pay for a successful full time applicant. It may be modified in the future and eligible for additional pay components. Pay is determined by factors including experience, relevant qualifications, specialty, internal equity, location, and contracts.

Rochester Regional Health is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender identity or expression, national origin, age, disability, predisposing genetic characteristics, marital or familial status, military or veteran status, citizenship or immigration status, or any other characteristic protected by federal, state, or local law.