Job Title: Service Administrative AssistantJob Description The Service Administrative Assistant is responsible for managing accounts receivable, tracking past due accounts, and maintaining records in Falcon. The role includes opening tickets, creating new sites, and printing monthly work orders for technicians. The assistant will also handle incoming service calls and distribute them to technicians, order materials and equipment, manage billing, and process payroll for the Service Department. Responsibilities + Track past due accounts and manage accounts receivable. + Maintain records in Falcon, including opening tickets and creating new sites. + Print monthly work orders for technicians. + Distribute incoming service calls to technicians. + Order materials and equipment for technicians. + Manage billing and accruals for the Service Department. + Process payroll, including obtaining employee time information and submitting it to the Payroll department. + Check the edit listing before the check run. + Distribute service work to subcontractors and prepare quotes. + Handle mailing, faxing, photocopying, answering phones, and filing as needed. + Assist Service Manager with scheduling manpower for technicians. + Attend bi-weekly service meetings and take notes. + Drop off bids and run errands as needed. + Pick up and drop off permits for the Service Department. + Process billing for HNB through Work Oasis. + Maintain records of licensing and certifications for assigned personnel. + Assist in resolving issues or corrections needed by the Corporate Branch for the Service Department. + Handle customer requests for the Service Department. + Send monthly CIP reports. + Update daily Google calendar for technicians. + Submit and code credit card receipts and statements for the Service Department. + Process subcontracts for the Service Department. Essential Skills + Proficient in data entry and Microsoft Office applications. + Experience with invoicing and purchase orders. + High School Diploma or GED. + Minimum of 3 years' administrative experience. + Proficiency in Microsoft Excel and Outlook. + Customer service and dispatching experience. Additional Skills & Qualifications + Experience in the construction industry is a plus. Work Environment This position requires onsite work Monday through Friday, from 7:30 AM to 4:30 PM, in a cubicle/office environment. You will be working closely with service technicians and construction workers. The role offers opportunities for upward mobility in a growing company. Pay and Benefits The pay range for this position is $21.00 - $22.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Hilliard,OH. Application Deadline This position is anticipated to close on Jun 3, 2025. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.