Senior On-Site Service Specialist - Data Entry/Indexing

Responsibilities:

Data Entry & Indexing Input, update, and maintain data across multiple systems and databases. Review documents to extract required information and assign proper indexing fields. Ensure accuracy, completeness, and consistency of all entered information. Document Management Organize and categorize digital and physical documents for easy retrieval. Follow standardized naming conventions and filing protocols. Prepare documents for scanning, imaging, or archival. Quality Control Perform regular data audits to identify and correct errors. Validate information against source documents. Escalate discrepancies or inconsistencies to supervisors as needed. Operational Support Assist team members in locating indexed documents and records. Maintain confidentiality and comply with data security policies. Support workflow improvements by identifying efficiency opportunities.

Qualifications:

High school diploma or equivalent; post‑secondary education in administration or records management is an asset. 1–2 years of experience in data entry, office administration, or records management preferred. Strong keyboarding skills with a high degree of accuracy. Excellent attention to detail and organizational skills. Proficiency with Microsoft Office (Excel, Word, Outlook) and document management systems. Ability to handle repetitive tasks while maintaining accuracy and focus. Strong communication skills and ability to work independently or in a team environment.

Skills:

Excellent interpersonal skills with the ability to quickly develop business relationships Strong self-motivation to drive results Excellent communication skills both verbal and written Effective use of Microsoft Office Ability to lift 30+lbs. as necessary

Other:

Present a professional image at all times to customers and vendors Office-based   Extended periods of sitting, typing, and reviewing documents. Handling of physical files or boxes may occasionally be required.