Job Title

Senior Finance Team Leader

Job Description Summary

Primary purpose of the job:
Validate, control and process all invoices relating to headleases and document all potential subtenant recharges, settle all payments in line with client SLAs relating to the validated operational costs, process all (sub)lease invoices, collect all cash from the (sub)tenants and support the allocation of cash relating to any (sub)leases.
Collect all VAT invoices, recover overpayments from landlords/managing agents and support the allocation of landlord/managing agent refund/returned payments relating to any properties occupied by Cushman & Wakefield's GOS clients to prevent any additional funding or penalty costs.
Produce all financial reports in the service scope with agreed quality in due course, enabling Cushman & Wakefield GOS clients to maintain correct and credible financial records, and provide them with quality cashflow plans/sufficient funding proposals upon payables and receivables information.
Support the Finance Lead with onboarding/mobilising new accounts and assist with any ad-hoc requirements such as collating evidence for annual SOC audit, helping with projects, to clear backlogs etc.

Job Description

Other professional qualifications required for filling the position:

Bsc/Msc degree is requiredFinance/management degree is an advantage5 years strong relevant work experience is required preferably in shared services environment1 year people management experience required preferably in shared services environmentService coordination experience is requiredQualified accountant degree is an advantageProcess transitioning experience is an advantageReal estate operation experience in international environment is an advantage

Foreign language skills required for filling the position:

English language advancedKnowledge of any other European language is an advantage

Required skills for filling the position:

Excellent IT literacyClient technology platform SMEAdvanced MS OfficeExcellent written and verbal communication skillsExcellent problem-solving skillsExcellent analytical skillsStrong leadership skillsAble to work independently and in a teamIncredibly strong work ethicFlexibility during times of changeAbility to effectively prioritize and execute tasks in a high-pressure environmentProactive, enthusiastic and willing to learnIndependent mindset and willing to make responsible decisionsIncredibly high emotional intelligenceAble to recruit team, role and subgrade best fit team membersFocussed on continuous improvement and exceeding set targets

Responsibilities of the jobholder:

The Team Leader is responsible for ensuring that the supported finance areas are delivering against their quality and performance targets and deliver an outstanding service to the clients

Regular tasks:

Daily and other BAU tasks to deliver:

Checks and approves reports delivered to clientsMaintains/creates/approves monthly deliverables filesMaintains/creates client reporting and BAU check listsEnsures correct approval levels are secured for payment of invoicesManage and drive recurring & non-recurring charges’ payment process on timeEnsures that invoice volumes awaiting approval or being queried and approval/query resolution times in the P2P system are minimisedDrives process implementation, documentation and improvementEnsures that bank reconciliations are prepared in line with deadlinesEnsures that client requirements and Cushman & Wakefield quality procedures are followedMaintenance and amendments to the chart of accounts and data structure within the Property Management & Accounting systemsManages month end closing activities (journal preparation and reporting)Collaboration with other departments (eg. Lease Admin, Estate Management, Account Management)Day to day identification of quality issues and risks and escalation of such issuesEstablish and maintain professional and effective working relationships with external and internal clients, colleagues and managementLease finance query managementEnsures that cash allocation (tenant receipts and creditor returned payments/refunds) is up to dateEnsures that cash collection (tenant income, creditor debit balance) is maximisedEnsures that tax invoices are obtainedSupports debtor and creditor account reconciliationsEnsures that draft and actual charge raising is carried out on timeAd hoc reporting upon requestRegular monthly reportingPreparing monthly / quarterly SLA & KPI reports (multiple clients & departments)Accountable for supporting and/or managing process-, technology-, service- and client transitioning projectsEnsures that approved processes and guidelines are kept up to dateLiaising with client and third-party contacts as appropriateManaging regular client calls

Service coordination tasks:

Service coordination within the Client Finance TeamSupervising internal and external auditsCreates and maintains yearly calendarsApproves financial outputs provided to clientsDevelops and maintains the team's back up structure

People's management tasks:

Onboarding of new team members, managing knowledge transfer and on the job trainingAccountable for maintaining and developing their direct reports' competence, motivation and engagement levelPeople managing team members directly reporting to the employeePersonally accountable for the attrition level in the team

Main records and documents kept by the jobholder:

All Accounting related documentation should be stored on Shared drives or SharePoint according to the documented processes

What we offer:

Competitive compensation and benefit packageGreat learning and development opportunities Modern, award-winning office with a view of the DanubeCentral location, excellent public transport Youthful and supportive work environmentAdditional holidays to compensate for Hungarian public holidays falling on a weekendA steadily growing, 100+ year-old international company

INCO: “Cushman & Wakefield”