Become an integral part of our Commercial & Investment Bank Mergers & Acquisition (M&A) team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality.

 

As a Senior Executive Assistant in Mergers & Acquisitions, you will manage demanding and dynamic calendars, extensive international & domestic travel ensuring efficient use of executives' time, work well in a team environment, be able to represent the executives/group with professional courtesy and acumen, and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes and techniques to complete assignments in line with the department's activities and goals.

 

Job responsibilities

Maintain complex and detailed calendarsManage and maintain contact with public, clients, and staff coming through executives' officesManage the coordination and logistics of both internal and external meetingsArrange and coordinate complicated domestic and international travelOrganize all aspects of internal and external events, including catering and transportationProcess invoices and T&E expense claims for team members, ensuring all policies are followed and items are processed within provided guidelinesAssist with staff on-boarding and off-boarding, which includes requesting equipment setup and system accessProduce high quality emails and messages to individuals at all levels of the organizationMaintain department documents, including current organizational charts and Executive Bio’sHandle regular activities without prompting, and advise in advance with issues or delaysAssist in editing spreadsheets and presentations, including printing and binding, for client meetings 

 

Required qualifications, capabilities, and skills

 At least five years of administrative experience Advanced ability to organize Discretion and good judgment in confidential situations, and proven experience interacting with senior management Strong interpersonal, written, and oral communication skills Strong proficiency in Microsoft Office Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management

 

Preferred qualifications, capabilities, and skills

 Experience supporting at the Managing Director level (or equivalent) or above College degree is a plus

Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid options.