The individual in the role will be part of GCA Global Payables Pune team responsible and accountable to perform the key high end PTP transactional activities for Debit balance analysis ( Including identifying, validating, and recovering supplier debit balances arising from overpayments, duplicate payments, credit memos, returns, pricing disputes, and short term advances from vendors in North America, EMEA and APAC plants. The role ensures timely recovery of funds and/or appropriate application of credits, maintains strong supplier relationships, and improves working capital by reducing unapplied debits and aged credit memos. The individual should also understand the process workflows well in order to be to decipher the process interconnect and impacts. Additionally should also have understanding of Invoice management, Supplier and account reconciliation , reporting including Invoice unpaid Aging analysis etc. to name a few. This position also has responsibilities for ensuring financial accounting activities at the location are in compliance with generally accepted accounting principles, local statutory requirements and Eaton Corporate policies and practice
Process Centric – Thorough and in-depth understanding of the entire Purchase to Pay life cycle which includes Master record maintenance, Invoice Management, KPI Reporting, Unpaid invoice aging analysis etc. Key focus will be on Debit Balance Identification & Analysis, Recovery Execution, Coordinate with Procurement, Receiving, and Business Units to validate disputes and approve recoveries. Escalate aged recoveries; propose payment holds where policy permits until resolution.
Reporting & Performance Management - Publish weekly/monthly dashboards on debit balances, Track and report cash recovered vs. target. Partner with PTP Manager and Finance leadership on working capital goals and continuous improvement initiatives.
Control & Compliance - Promote and maintain an effective Internal Control environment that supports compliance with both US GAAP and all local & statutory requirements in all countries where the GCA, Pune provides transactional services. This includes compliance with all of the requirements of Sarbanes Oxley (SOX) and controls as defined by the Internal Control Program Office.
Process Standardization - Ensure alignment to globally defined SSC processes including the periodic review of existing controls and governance of the standard processes.
Collaboration and Supplier Management Collaborates with the stakeholders to support overall goals and objectives. Serve as the point of contact for suppliers regarding debit balances and credit memo application. Work closely with the Team Leader / Dy. Manager in achieving the required goals and timelines. Ability to cut across functions and drive cross functional initiatives which contribute to ultimate Eaton Goals
Continuous Improvement - Partake in CI initiatives as part of larger teams to drive a lean culture through the use of EBS Lean tools – Six Sigma, BPIs etc. and also, through the use of technology like Robotics Process Automation (RPA).
Quality culture - Work with Team Lead / Dy. Manager to drive and leverage various systems and tools to automate processes and drive process improvements. Must use quality tools like BPI, EBE, etc.