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Job Title: Senior Administrative Assistant

Location: Saint Paul, MN
Type: Contract-to-Hire
Schedule: Hybrid | Onsite 3 days/week (M-F, Full Time)

Overview

Beacon Hill is partnering with our client in Saint Paul, MN to hire a Senior Administrative Assistant who will provide high-level support to multiple senior leaders within a large, dynamic technology and security organization. This contract-to-hire role will serve as a trusted administrative partner, helping drive efficiency, organization, and seamless operations across a fast‑paced, high‑visibility department.

The ideal candidate is proactive, organized, and confident supporting senior leadership. This person will step into a highly trusted role as the current administrator retires, offering an opportunity to build long-term impact and become the executive's right-hand support.

ResponsibilitiesProactively manage complex executive calendars, resolve conflicts, and ensure leaders are prepared for upcoming meetings and priorities.Monitor and prioritize inbox communications; flag urgent items and draft responses as appropriate.Coordinate meetings, prepare agendas, compile materials, and take meeting notes with clear action items.Manage department-level events, offsites, and team activitiesPrepare and edit correspondence, presentations, reports, and other executive-level documentation.Handle routine and moderately complex inquiries, troubleshoot issues, and escalate matters as needed.Conduct research, compile information, and support operational planning and decision-making.Identify opportunities to streamline administrative processes and improve workflow efficiency.Serve as a resource for administrative tools, systems, and internal procedures.QualificationsMinimum 2-3 years of administrative experience supporting executives or senior leadership.Strong proactive approach-able to anticipate needs, connect dots, and operate with a high level of ownership.Excellent organization and prioritization skills; comfortable managing multiple competing demands.Professional discretion with confidential and sensitive information.Strong written and verbal communication skills; polished and confident with stakeholders at all levels.Ability to work both independently and collaboratively in a dynamic, fast-paced environment.Proficiency with modern office and collaboration tools; ability to learn new systems quickly.Onsite three days per week required.

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