SECRETARY II (Bilingual/Biliterate Spanish) at Bassett Unified School District Share on X   Print Application Deadline

3/11/2026 4:00 PM Pacific

Date Posted 2/18/2026 Contact Jonnell Sanchez
Number of Openings 1 Salary Pay Range
$22.92 - $29.36 Per Hour Add'l Salary Info $22.92 - $29.36 Length of Work Year 10.5 Employment Type Full Time About the Employer

Our Vision - To be a community that prepares students for individual growth and success in life, college and career. Our Mission - To meet the social, emotional, and academic needs of our student community, so they are ready to succeed and excel in college and life. We will dedicate and preserve available resources to offer equitable, engaging and rigorous learning opportunities. We will maintain safe and supportive learning environments to meet the needs of our entire student population. In this manner, we will prepare future global citizens in an expanding and diverse world of lifelong success. The Human Resource Services team strives for excellence in customer service and a high level of professionalism when interacting with fellow employees and stakeholders. We work in partnership with leadership and their teams, individual employees, and stakeholders to provide programs and services that create a supportive environment. We continue to strive to provide quality HR services to attract, develop, motivate and retain a diverse workforce within our Bassett community.

Job Summary Job Summary

BASIC FUNCTION Under direction of an assigned administrator perform a variety of responsible secretarial and technical duties in support of the administrator and program or school operation to which assigned; organize and coordinate office activities, communications and work flow; provide training and work direction to others when assigned.

Job Description / Essential Elements:    Print    BASIC FUNCTION: Under direction of an assigned administrator perform a variety of responsible secretarial and technical duties in support of the administrator and program or school operation to which assigned; organize and coordinate office activities, communications and work flow; provide training and work direction to others when assigned. DISTINGUISHING CHARACTERISTICS: Secretary II is the experienced-level class of the secretarial series. Incumbents in these positions provide secretarial and technical clerical support for district-level programs or for school operations. ESSENTIAL DUTIES: • Perform a variety of responsible secretarial and technical clerical duties in support of a small, complex District-wide program such as special education; assist the administrator in planning, organizing and coordinating activities as assigned. • Coordinate communications and activities between the District office, school sites, and external agencies; oversee the timely and efficient flow of information regarding program activities, students with unique problems, and circumstances and situations not covered by precedent. • Prepare and maintain accurate records and required documentation related to the program or school to which assigned; establish new files and ensure existing files are purged according to established policies and federal regulations; ensure current information is received and maintained as required by law and policy; reconcile school and District information and resolve discrepancies as needed. • Prepare, revise and/or edit a variety of reports related to student activities, attendance, academic progress, test scores, proficiency ratings, health and other data; ensure the accuracy and completeness of information and appropriate formatting for submittal to District, County and State offices and agencies. • Respond to subpoenas and other requests for information according to applicable laws and regulations, District policies and procedures, and procedures required by law; maintain records of information released and ensure compliance with established requirements. • Assist visitors and callers including specialists, teachers, administrators, parents, students and others; provide information or direct to appropriate personnel; provide detailed and technical information concerning program policies and procedures according to established guidelines. • Type, proofread and prepare various documents including correspondence, requisitions, forms, letters, lists, technical reports, inter-office communications and other materials. • Operate a computer terminal, personal computer, printer, and peripheral equipment to enter, update, revise and process information; utilize word processing, spreadsheet and other software to generate lists, reports and other items; transmit data to District, State and other offices as appropriate. • Schedule appointments and coordinate meetings with school and District staff, parents, students and others in accordance with student needs and established program requirements; send out notices of meetings and prepare background information and agendas; take and transcribe minutes as requested. • Communicate with school and District staff and administrators, County Office personnel, local specialists, staff from other school districts and others in order to coordinate program activities, make referrals, and exchange information. • Assist the administrator in preparing and maintaining school and program budgets; research and compile financial and statistical information; track expenditures, compare to spending limitations, and note variances; prepare justifications for budget requests; prepare narrative and statistical reports, graphs, charts and other graphics materials for presentation to District administrators and the Board. • Compose correspondence for the administrator’s signature; gather and summarize information, and summarize issues and problems. • Assist the administrator with special projects and studies; research and compile information and compute statistical and financial information with regard to budgets, student issues and problems, and State and federal programs. • Maintain confidentiality of records and information related to the assignment. • Provide secretarial and clerical assistance to other staff as necessary; order supplies and materials and prepare purchase orders. • Plan and organize office priorities, timelines and operating procedures; train and provide work direction to others when assigned. • Compile data for budget; post and maintain budget and financial records as assigned. • Perform related duties as assigned. KNOWLEDGE AND ABILITIES: KNOWLEDGE OF: Modern office practices, procedures and equipment. Correct English usage, grammar, spelling, punctuation and vocabulary. Applicable sections of State Education Code and other applicable laws. District organization, operations and objectives. General intent and objectives of the program to which assigned. Operation of computer terminal, microcomputer and peripheral equipment. Word processing, spreadsheet and data management applications. Telephone techniques and etiquette. Oral and written communication skills. Organization, operations and activities of an elementary or middle school. Report preparation procedures and formats. Operation of office machines including typewriter, calculator, duplicating equipment, facsimile machine and others. Public relations techniques, including effective relations between students, teachers, parents, administrators and the community. Interpersonal skills using tact, patience and diplomacy. Financial and statistical record-keeping techniques. Basic research methods. ABILITY TO: Perform responsible secretarial and technical clerical duties in support of assigned program of an elementary or middle school. Maintain comprehensive records related to individual students. Prepare specialized reports related to student assessments, program activities or outcomes. Communicate effectively both orally and in writing. Work independently with little direction. Compose letters, memos and other materials independently or from oral instructions. Read, interpret, and apply complex rules, regulations, policies and procedures related to the assigned program areas. Operate various office machines such as typewriter, computer terminal, copier and calculator. Utilize word processing, spreadsheet and data management applications. Schedule and coordinate meetings, conferences and appointments. Make arithmetic calculations quickly and accurately. Meet schedules and timelines. Plan and organize work. Train and provide work direction to others as assigned. Establish and maintain cooperative and effective working relationships with others. LICENSES AND OTHER CERTIFICATIONS: Some positions in this class may require the ability to communicate orally and/or in writing in a designated second language. Some positions in this class may require a valid California driver’s license. EDUCATION AND EXPERIENCE: Any combination equivalent to: graduation from high school supplemented by course work in business or public administration or closely related field and three years of increasingly responsible clerical/secretarial experience, including at least one year of secretarial experience which included the use of automated equipment. Type at 55 words net per minute from clear copy. WORKING CONDITIONS: ENVIRONMENT: Office environment; subject to frequent interruptions. PHYSICAL ABILITIES: See to read and file materials and enter data in computer equipment; hear to greet office visitors and answer telephones; sit at a desk or computer terminal for extended periods of time; manipulate hands and fingers to operate office machines; reach, bend and stoop to file materials in filing cabinets and storage areas; lift and move office supplies and equipment weighing up to 25 pounds; travel to various areas of site or District to deliver materials or attend meetings. Requirements / Qualifications

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