Research Administrator II Apply now (https://secure.dc4.pageuppeople.com/apply/674/gateway/default.aspx?c=apply&lJobID=535691&lJobSourceTypeID=796&sLanguage=en-us) Job no: 535691 Work type: Staff Full-Time Location: Main Campus (Gainesville, FL) Categories: Grant or Research Administration, Veterinary Medicine/Animal Care Department: 28011200 - VM-BUSINESS OFFICE Classification Title: Research Administrator II Job Description: + Works closely with stakeholders in connection with management of research grants and grant-related funds. + Works in partnership with CVM Research office to ensure grant proposals meet appropriate administrative and budgetary requirements. + Monitors grant fiscal records through the use of UF and VetMed systems, including but not limited to myUFL and UFIRST. + Reviews grant transactions for accuracy and process correcting journal entries as needed. + Monitors and adjust grant encumbrances frequently to maintain accurate balances. + Analyzes grant accounts during their life cycle and reconcile as needed at each milestone. + Serves as liaison between CVM Faculty P.I.’s, their support staff, the Department of Sponsored Programs, the Contracts and Grants Office, and the College Research office. + Assists principal investigators with submissions, budget preparation and revisions, award modifications in UFIRST and other reporting documents. + Provides regular communication and support for PI’s, PI support staff, and PI department staff by preparing reports and meeting regularly to review the status of projects. + Knowledge of grant-related regulations and guidelines. Interprets policy and procedures to college stakeholders. + Assists with monitoring and preparation of reports to sponsoring agencies. + Monitors projects for appropriate purchases, personnel distributions, expiration dates, remaining balances, and IACUC/IRB protocols. Make sure all payroll and cost sharing commitments are properly recorded. + Consults with college stakeholders to provide appropriate support for effort tracking and serves as knowledge leader for effort related training. Oversees all aspects of research-related payroll distributions. Has signing authority for payroll distribution-retro requests (PDRR) and payroll cost transfer forms. + Assists PI’s and college stakeholders with budget submissions, revisions, and no-cost extensions as necessary. + Provides grant accounting for CVM departments, principal investigators, and University core offices to ensure compliance. + Tracks all financial activity on award and provides basic accounts payable human resource/payroll support. + Review and monitor effort and communicate with department and PI to accurately record and verify effort reporting. + Works with stakeholders including vendors, purchasing, disbursements, sponsored research, contracts and grants, faculty and staff to resolve grant-related issues. + Advises principal investigators and college stakeholders on university, state and federal guidelines governing expenditures and other award activities; provide financial reports to investigators and departments to assist in award oversight. + Works with C&G to close-out projects, including but not limited to residual account transfers, maintaining payment records from sponsors, assisting with data requests and reports, and maintaining subcontract records. Expected Salary: $53,000 - $72,900 Minimum Requirements: Bachelor’s degree and two years of experience in grant and contract administration; or an equivalent combination of education and experience. Preferred Qualifications: 1. PeopleSoft, MS Office, and UFIRST, myInvestigator, Enterprise Analytics, ERA Commons (NIH) and UF fund accounting experience. 2. Strong customer service and team-centric skills, experience working with diverse personalities. 3. Ability to communicate effectively and courteously, both written and verbally and work with the public in a tactful and courteous manner. 4. Knowledge of grant process and accounting standards. 5 Ability to plan, organize and coordinate work assignments. 6. Ability to operate Windows-based and character-driven programs. 7. Knowledge of State, UF and College of Veterinary Medicine rules and procedures. 8. Certified Research Administrator Special Instructions to Applicants: In order to be considered, you must upload your cover letter and resume. Application must be submitted by 11:55 p.m. (ET) of the posting end date. Health Assessment Required:No Advertised: 30 Apr 2025 Eastern Daylight Time Applications close: 14 May 2025 Eastern Daylight Time