Department:

38923 Wake Forest University Health Sciences - Gerontology

Status:

Full time

Benefits Eligible:

Yes

Hours Per Week:

40

Schedule Details/Additional Information:

Monday through Friday

Pay Range

$30.70 - $46.05

JOB SUMMARY

The Research Administrative Coordinator II serves as the primary point of contact for post‑award financial management within the Gerontology department. This role provides advanced oversight of research grant and contract finances, including budget management, cost analysis, compliance monitoring, and account reconciliation. The Coordinator ensures accurate and timely post‑award administration while supporting selected pre‑award activities when needed.

Acting as a key liaison to the Office of Research and external funding agencies, the Coordinator facilitates clear communication, supports audit‑ready documentation, and upholds institutional and sponsor requirements. The position also assists in workload distribution for research administrative staff and offers recommendations to the Business Administrator to meet evolving operational needs.

EDUCATION/EXPERIENCE

Bachelor's degree in Accounting, Finance, Business Administration, or equivalent education and/or experience.

Four years experience with grant application preparation and/or management of grant budgets.

ESSENTIAL FUNCTIONS

Pre-Award

1. Support faculty research interests and expertise by identifying appropriate potential sponsors and programs, communicating funding opportunity information to faculty by tracking information via computerized and written sources, and facilitating collaboration across faculty within the department.

2. Facilitate grant and/or contract submission by providing training and guidance to faculty members and department administrators. This includes preparation of applications, institutional requirements, and administrative processes as well as providing examples of various types of grant applications to investigators.

3. Help faculty : Obtain and review guidelines for requests for proposals and requests for applications to recruit and assist faculty applications; Electronically submit applications to extramural funding agencies; Finalize proposal submissions and better ensure completeness, adherence to sponsor and institutional requirements and appropriateness of information prior to submission to OR.

4. Work with the Business Manager and departmental faculty to create better awareness of funding opportunities and submission deadlines; process grants to the OR. Project Development/Proposal Submission

5. Assist faculty in obtaining and coordinating proposal components from various participants when multi investigator awards are submitted.

6. Together with BA and faculty create grant budgets from investigator outlines; prepare and assemble supporting documents to assist PI in writing of budget justification.

7. Create, coordinate and review subcontracts grant applications; Coordinate negotiation correspondence with management prior to transmittal or contact. Review and recommend approval of draft negotiation correspondences associated with basic research agreements.

8. Facilitate communications to departments by participating in training sessions, and preparing information for institutional publications related to research.

9. Under general supervision, act as a liaison for the department to the Office of Research and extramural funding agencies for contract and grant applications.

Post-Award Management

10. Help prepare re-budgeting requests; compile and prepare financial progress reports; arrange for and document the acquisition of equipment; function as liaison to the OR to assist with coordination of sponsor updates of grant information; coordinate time and effort information; prepare and approve personnel actions related to project; oversee HR transactions for grant accounts and ensure salaries are posted correctly; track research time and effort; prepare approved PeopleSoft personnel actions related to projects. Compliance Management

11. Help prepare ACUC, IRB, radiation safety, biosafety and other regulatory documents with investigators; review submission of protocols and grants sent to the Office of Research; monitor and advise faculty on regulatory changes; orient new researchers to the Department and WFUHS procedures

12. Perform other related duties incidental to the work described herein.

SKILLS/QUALIFICATIONS

Excellent interpersonal skills

Ability to deal effectively with faculty, staff and external sponsors

Excellent oral and written communication skills

Computer literacy

Our Commitment to You:

Advocate Health offers a comprehensive suite of Total Rewards: benefits and well-being programs, competitive compensation, generous retirement offerings, programs that invest in your career development and so much more – so you can live fully at and away from work, including:

Compensation

Base compensation listed within the listed pay range based on factors such as qualifications, skills, relevant experience, and/or trainingPremium pay such as shift, on call, and more based on a teammate's jobIncentive pay for select positionsOpportunity for annual increases based on performance

Benefits and more

Paid Time Off programsHealth and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term DisabilityFlexible Spending Accounts for eligible health care and dependent care expensesFamily benefits such as adoption assistance and paid parental leaveDefined contribution retirement plans with employer match and other financial wellness programsEducational Assistance Program

About Advocate Health 

Advocate Health is the third-largest nonprofit, integrated health system in the United States, created from the combination of Advocate Aurora Health and Atrium Health. Providing care under the names Advocate Health Care in Illinois; Atrium Health in the Carolinas, Georgia and Alabama; and Aurora Health Care in Wisconsin, Advocate Health is a national leader in clinical innovation, health outcomes, consumer experience and value-based care. Headquartered in Charlotte, North Carolina, Advocate Health services nearly 6 million patients and is engaged in hundreds of clinical trials and research studies, with Wake Forest University School of Medicine serving as the academic core of the enterprise. It is nationally recognized for its expertise in cardiology, neurosciences, oncology, pediatrics and rehabilitation, as well as organ transplants, burn treatments and specialized musculoskeletal programs. Advocate Health employs 155,000 teammates across 69 hospitals and over 1,000 care locations, and offers one of the nation’s largest graduate medical education programs with over 2,000 residents and fellows across more than 200 programs. Committed to providing equitable care for all, Advocate Health provides more than $6 billion in annual community benefits.