The Regulatory Operating Consultant will lead system optimization, compliance, and user adoption for Veeva Vault RIM. This individual will serve as the system SME and business process owner, responsible for daily system administration, configuration, and cross-functional process alignment. The role emphasizes business enablement, training, and process excellence — not IT development — and is best suited for a hands-on implementer with strong regulatory operations experience.

Responsibilities

Lead day-to-day management of Veeva Vault RIM, including modules such as HA Interactions, Submissions, Archive, and Reports.Administer users, roles, metadata, and lifecycles; manage change requests and release cycles.Conduct new-user onboarding, departmental training, and monitor usage/training compliance.Define workflows and best practices for regulatory submissions, HA interactions, and document management.Develop and maintain SOPs, work instructions, and process maps.Manage audit trails, validation documentation, and issue logs in alignment with GxP expectations.Develop dashboards and flowcharts to track system utilization, submissions, and compliance metrics.Collaborate closely with Regulatory Affairs, Quality, and IT to support inspection readiness and system optimization.

Essential Skills

5–8+ years of experience as an administrator with Veeva Vault RIM in a life sciences or biotech environment.Strong knowledge of regulatory operations, GxP compliance, and document management.Experience in system configuration, training, and user support.Strong understanding of change control, audit readiness, and continuous improvement.Excellent communication skills and ability to collaborate across departments.

Additional Skills & Qualifications

Bachelors Degree preferred, AS degree required.Veeva Vault Business Admin Certification or Veeva Vault Admin Certification preferred.Experience in a small biotech or CRO environment highly desirable.

Work Environment

This role is a hybrid position that requires 2 days onsite a week.Job Type & Location

This is a Contract position based out of Waltham, MA.

Pay and Benefits

The pay range for this position is $72.00 - $85.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in Waltham,MA.

Application Deadline

This position is anticipated to close on Feb 25, 2026.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.