Records Admin Coordinator Job ID 237503 Posted 09-Sep-2025 Service line GWS Segment Role type Full-time Areas of Interest Administrative Location(s) Toronto - Ontario - Canada **About the Role:** As a CBRE Records Administrative Coordinator, you will perform technical, clerical and administrative support functions related to records creation, retention, retrieval, and storage. This job is part of the Office Operations function. They are responsible for providing office support to a client, business function or individual contributor. **What You’ll Do:** + Sort and classify information according to guidelines such as content, purpose, user criteria, or chronological, alphabetical, or numerical order. + Add new material to file records or create new files, as necessary. + Find and retrieve information from files in response to requests from authorized users. Keep records of materials filed or removed using logbooks or computer. + Use appropriate technology to image and index documents for storage on imaging or document storage platform. + Verify quality and accuracy of scanned images. Coordinate imaging services provided by third party. + Maintain inventory onsite and offsite records in compliance with business requirements. + Oversee document management responsibilities pertaining to high-profile clients. + Assist manager with inspecting and streamlining processes related to document creating, use, storage, and retrieval. + Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion. + Impact through clearly defined duties, methods, and tasks are described in detail. + Deliver own output by following defined procedures and processes under close supervision and guidance. **What You’ll Need:** + High School Diploma or GED with up to 2 years of job-related experience. + Excellent written and verbal communication skills. + Ability to follow basic work routines and standards in the application of work. + Communication skills to exchange straightforward information. + Working knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc. + Strong organizational skills with an inquisitive mindset. + Basic math skills. Ability to calculate simple figures such as percentages, discounts, and markups. **Applicants must be currently authorized to work in Canada without the need for visa sponsorship now or in the future** **Equal Employment Opportunity Statement:** CBRE is an equal opportunity employer who welcomes and encourages application from all persons regardless of race, creed, ancestry, national or ethnic origin, colour, age, religion, sex, sexual orientation, family status, gender identity or expression, disability or any other status or condition protected by applicable federal, provincial or territorial law. **Candidate Accommodations:** CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company’s success. CBRE provides reasonable accommodations in job application procedures for individual with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at recruitingaccommodations@cbre.com or via telephone at Via telephone at +1 866 388 4346 (Canada) and +1 866 225 3099 (U.S.) CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)