Job Title: Reconciliation Specialist

Job Description

We are seeking a meticulous and detail-oriented Reconciliation Specialist to manage and organize tenant files, ensuring compliance with Section 8 requirements. This role involves both bank reconciliations and administrative responsibilities, requiring strong communication skills and a foundational understanding of treasury management.

Responsibilities

Receive and review applicant files from credit processing, confirming inclusion of Section 8 voucher and Request for Tenancy packet.Complete RTA packet and attach all necessary landlord documents, email to Section 8 caseworker, and document in file.Process new tenant files from leasing, ensuring lease matches HAP contract from Section 8.Set up tenant profiles in Yardi, add tenants to HA book, and file tenant documents accurately.Enter interim and annual breakdowns in Yardi.Contact tenants to address work orders and reconcile tenant ledgers.Organize Section 8 file cabinets and hold drawer.Print and match HAP ACH confirmation sheets with bank sheets for processing.Separate NJDCA Housing checks by property, prepare checks for posting.Print and mail Cares Act NTV letters, ensuring tenant rent balance is over $400, and document in tenant account.Prepare court filings for tenants with confirmed rent balances over $400, add court costs to tenant ledgers.Print Section 8 delinquency and renewal reports, organize and mail renewal packets.Maintain copies of required documents for tenant files and ensure timely communication with Housing Authorities.

Essential Skills

Experience with bank reconciliations.Knowledge of treasury management.Basic Excel skills, including pivot tables and vlookup.Strong communication skills.

Additional Skills & Qualifications

Experience in a corporate environment.Ability to work with computers efficiently.

Interviews are happening this week! If interested, please send over your most recent resume to smauriello@ astoncarter.com along with your availability for a 10-minute phone screen to go over the position in more detail.

Job Type & Location

This is a Contract to Hire position based out of Woodbridge, NJ.

Pay and Benefits

The pay range for this position is $25.00 - $25.00/hr.

Eligibility requirements apply to some benefits and may depend on your job\n classification and length of employment. Benefits are subject to change and may be\n subject to specific elections, plan, or program terms. If eligible, the benefits\n available for this temporary role may include the following:\n\n • Medical, dental & vision\n • Critical Illness, Accident, and Hospital\n • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available\n • Life Insurance (Voluntary Life & AD&D for the employee and dependents)\n • Short and long-term disability\n • Health Spending Account (HSA)\n • Transportation benefits\n • Employee Assistance Program\n • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Woodbridge,NJ.

Application Deadline

This position is anticipated to close on Feb 13, 2026.

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\n\nAbout Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

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The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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