Job Title: Receptionist and Administrative Assistant

Job Description

As a Receptionist, you will play a pivotal role in ensuring smooth operations by professionally managing phone communications for two companies, greeting visitors with a welcoming demeanor, and assisting with various administrative tasks. Your role will involve invoice reconciliation, purchasing monthly bus passes, ordering office supplies, and maintaining organized supply rooms. Additionally, you will handle package logistics and contribute to company event preparations.

Responsibilities

Answer and transfer calls for two companies sharing the same phone line.Buzz in and assist visitors upon arrival.Greet employees and guests with a friendly and helpful attitude.Reconcile invoices for office supplies, first aid kit refills, and the vending machine.Purchase monthly bus passes for field workers.Order office supplies and keep supply rooms organized.Ensure the office is well-maintained and tidy.Send out packages via UPS and maintain a package log, notifying recipients upon package arrival.Assist with miscellaneous tasks as requested.Help prepare invitations for company events, gifts, and other company handouts.

Essential Skills

AdministrationCustomer serviceFront desk operationsAdministrative supportAnswering phonesReceptionist skillsPositive attitudeAttention to detailOrganizational skillsData entry

Additional Skills & Qualifications

2 years of office experience or a relevant degreeEnjoy helping and supporting others with a host mentalityPositive, outgoing personalityWillingness to perform various tasksExperience in the construction industry is preferred

Work Environment

The work hours are from 8:00 AM to 4:30 PM with a 30-minute lunch break and two 15-minute scheduled breaks. Business dress attire is required, as the receptionist represents the company. Enjoy a vibrant culture with company-wide events, including a summer picnic and holiday party, where the office is closed for participation. Opportunities for engagement and appreciation include fundraising events and team-building activities such as bumper cars. While on contract, you will receive 80 hours of PTO/Vacation time. If hired permanently, comprehensive benefits including competitive health benefits and wellness credits are available.

Job Type & Location

This is a Contract to Hire position based out of Portland, OR.

Pay and Benefits

The pay range for this position is $25.00 - $27.00/hr.

Eligibility requirements apply to some benefits and may depend on your job\n classification and length of employment. Benefits are subject to change and may be\n subject to specific elections, plan, or program terms. If eligible, the benefits\n available for this temporary role may include the following:\n\n • Medical, dental & vision\n • Critical Illness, Accident, and Hospital\n • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available\n • Life Insurance (Voluntary Life & AD&D for the employee and dependents)\n • Short and long-term disability\n • Health Spending Account (HSA)\n • Transportation benefits\n • Employee Assistance Program\n • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Portland,OR.

Application Deadline

This position is anticipated to close on Feb 26, 2026.

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\n\nAbout Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

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The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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