Job Description

At Circle K, we are currently recruiting a Receptionist to join the Support Office team in Clonskeagh, Dublin 4.

As the first point of contact at our front desk, you will be the face of our brand, welcoming colleagues and visitors with warmth, professionalism, and a smile.

This is a permanent, part-time role, based in our Support Office every Thursday and Friday.

Key Responsibilities & Duties

Meet and greet Circle K Colleagues and visitors entering Circle K Support Office.Answer any questions, provide directions, and alert staff when someone is there to meet or visit them.Answer and manage calls by routing them to the correct extension or take messages.Serve as the face of the company, offering friendly service to those entering the building or calling in on the phone.Maintain the reception area and meetings rooms, keeping them clean and free of clutter.Take responsibility for the upkeep and presentation of the colleague canteen, including stock ordering, replenishment, and driving ongoing improvements and enhancements.Manage the building log of who is entering and exiting the building ensuring compliance with all health and safety guidelines.Accept deliveries and mail, organise them to be distributed to the correct recipients.Manage outgoing mail and packages for pickup, post, and courier services.Handle filing, data entry and processing of POs through Ariba.Fire Marshal and First Aid responder for Circle K Support Office.Other ad-hoc duties including scanning, maintenance of communal areas, seasonal decoration of reception area and so on.

The Person

Positive, professional, and motivated attitude.Thrives working in a multi-tasking environment with lots of changing tasks and activities.Excellent customer service skills with the ability to manage incoming customer service calls.Excellent administration skills required - high degree of computer literacy (Excel, word)Accounts experience an advantage - processing of Purchase Orders and use of Ariba finance system.Always demonstrates confidentiality.1+ years’ experience in a similar role.