Job Title: Receptionist
Job Description

This is an entry-level clerical and frontline customer relations position, primarily responsible for the courteous and efficient facilitation of telephone calls and visitors. The role involves managing the flow of internal and external communications, such as incoming and outgoing telephone messages, visitors, messengers, and delivery services. The position receives moderate to light supervision in the performance of duties and responsibilities.

ResponsibilitiesGreet and promptly determine the nature of a caller's business, direct callers and visitors to the appropriate person, or take messages with all pertinent information.Operate the telephone console to facilitate internal messages and telephone calls.Provide answers to routine inquiries and other information as required.Perform simple clerical duties when time permits.Maintain courteous, professional, and effective working relationships with employees at all levels of the organization.Assume responsibility for providing timely, appropriate responses to requests, suggestions, or complaints, or refer such comments to the appropriate person.Keep supply room inventory stocked appropriately.Scan and file documents.Handle mail, both incoming and outgoing.Order and maintain uniform inventory up to date.Assist any department as needed.Perform other duties as requested.Essential SkillsHigh volume data entry accuracy with attention to detail and speed.Basic proficiency in Microsoft Office, particularly Word, Excel, and Outlook.Experience with CRM and billing systems such as Paycom.Bilingual in English and Spanish, with the ability to read, write, and translate documents and conversations.Comfortable handling approximately 30 calls per day and assisting employees professionally.Friendly and approachable interpersonal communication skills.Self-directed with the ability to manage time and tasks independently.Ability to multitask, handling phones, data entry, billing, and employee support.Process-oriented, capable of converting proposals to work orders, managing billing cycles, and ordering supplies.Additional Skills & Qualifications6+ months of office experience.Adaptability and a growth mindset with a willingness to learn and grow.Flexibility to adjust to changing priorities and personalities.Team-oriented with a sense of humor and camaraderie.Reliability and consistency, with a professional yet personable demeanor.Work Environment

The role is part of a friendly and collaborative HR/Payroll team of five people. The work environment values a sense of humor and camaraderie, encouraging interaction and conversation. Employees tend to stay long-term, with some having been with the company for 20 to 30 years. The culture promotes a professional yet personable atmosphere, making it a dynamic place to work.

Pay and Benefits

The pay range for this position is $19.23 - $19.23/hr.

Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Bartlett,IL.

Application Deadline

This position is anticipated to close on May 30, 2025.

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\n\nAbout Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

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The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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