Classification Title:

Purchasing Assistant

Classification Minimum Requirements:

High school diploma or equivalent and one year of appropriate experience. Appropriate college course work or vocational/technical training may substitute at an equivalent rate for the required experience.

Job Description:

Daily Purchasing Duties
- Receive, research, process, and fulfill new order inquiries and requests
- Investigate and reconcile outstanding orders
- Employ proactive cost-savings initiatives
- Communicate, coordinate, and cooperate with internal and external contacts
- Use online and customized software applications
- Follow University and State buying policies, protocols, and regulations
- Provide exceptional customer service

 Long-Range and Situational Duties
- Establish and manage maintenance contracts
- Liaise with suppliers and representatives
- Support customers in their use of procurement systems
- Find alternatives for regularly stocked commodities
- Collaborate with CVM fiscal teams
- Assist with budgetary quotes
- Audit buying patterns for efficiency and effectiveness
- Interpret, explain, and apply complex policies and procedures
- Research, identify, evaluate, support, and resolve discrepancies
- Complete training requirements

Analyze and Reporting Duties
- Yearly Purchase Order reviews and recommendations for new Purchase Orders.
- Purchasing trends.
- Annual audit requirements.
- Departmental spending trends.
- Additional requests by immediate supervisor.
- May have to operate a state vehicle over limited distances

Expected Salary:

$17.00 - $19.00 hourly

Preferred:

- Proven excellence and experience in procurement.
- Proven excellence in customer service.
- Knowledge of accounting principles and their applications.
- Knowledge of medical and scientific products and their applications.
- Knowledge of State, UF, and College regulations, policies, and procedures
- Strong internal initiative, problem-solving, and interpersonal skills
- Good public relations skills
- Ability to communicate effectively and courteously, both written and verbally, and work with the public in a tactful and courteous manner
- Ability to plan, organize, and coordinate work assignments
- Ability to use MS Office and fiscal-based applications.

Special Instructions to Applicants:

In order to be considered, you must upload your cover letter, resume, and list of references.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

Health Assessment Required: No