Purchasing Assistant Apply now (https://secure.dc4.pageuppeople.com/apply/674/gateway/default.aspx?c=apply&lJobID=535692&lJobSourceTypeID=796&sLanguage=en-us) Job no: 535692 Work type: Staff Full-Time Location: Main Campus (Gainesville, FL) Categories: Office/Administrative/Fiscal Support, Veteran's Preference Eligible Department: 28011200 - VM-BUSINESS OFFICE Classification Title: Purchasing Assistant Classification Minimum Requirements: High school diploma or equivalent and one year of appropriate experience. Appropriate college course work or vocational/technical training may substitute at an equivalent rate for the required experience. Job Description: Daily Purchasing Duties - Receive, research, process, and fulfill new order inquiries and requests - Investigate and reconcile outstanding orders - Employ proactive cost-savings initiatives - Communicate, coordinate, and cooperate with internal and external contacts - Use online and customized software applications - Follow University and State buying policies, protocols, and regulations - Provide exceptional customer service Long-Range and Situational Duties - Establish and manage maintenance contracts - Liaise with suppliers and representatives - Support customers in their use of procurement systems - Find alternatives for regularly stocked commodities - Collaborate with CVM fiscal teams - Assist with budgetary quotes - Audit buying patterns for efficiency and effectiveness - Interpret, explain, and apply complex policies and procedures - Research, identify, evaluate, support, and resolve discrepancies - Complete training requirements Analyze and Reporting Duties - Yearly Purchase Order reviews and recommendations for new Purchase Orders. - Purchasing trends. - Annual audit requirements. - Departmental spending trends. - Additional requests by immediate supervisor. - May have to operate a state vehicle over limited distances Expected Salary: $17.00 - $19.00 hourly Preferred: - Proven excellence and experience in procurement. - Proven excellence in customer service. - Knowledge of accounting principles and their applications. - Knowledge of medical and scientific products and their applications. - Knowledge of State, UF, and College regulations, policies, and procedures - Strong internal initiative, problem-solving, and interpersonal skills - Good public relations skills - Ability to communicate effectively and courteously, both written and verbally, and work with the public in a tactful and courteous manner - Ability to plan, organize, and coordinate work assignments - Ability to use MS Office and fiscal-based applications. Special Instructions to Applicants: In order to be considered, you must upload your cover letter, resume, and list of references. Application must be submitted by 11:55 p.m. (ET) of the posting end date. Health Assessment Required:No Advertised: 30 Apr 2025 Eastern Daylight Time Applications close: 14 May 2025 Eastern Daylight Time