Job Title

Property Administrator

Job Description Summary

Job Description

Cushman & Wakefield are seeking an organised and proactive Property Administrator to support the day-to-day management of a diverse property portfolio. This role plays a key part in ensuring smooth administrative operations, delivering excellent service to tenants and stakeholders, and supporting property managers with accurate record-keeping, compliance, and coordination of maintenance and financial processes. The ideal candidate will be detail-oriented, customer-focused, and confident working in a fast-paced property environment.

 

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

Provide full administrative support, including phone support, typing, reports, filing and distribution of correspondence. Coordinate office supplies in absence of a property administrator

Assist in lease administration activities, including abstracting leases and keeping our database current

Ensure all property files are prepared and maintained in an orderly and logical manner, including leases and contracts

Prepare and coordinate bid proposals and service contracts

Obtain aging report for management and follow up on all delinquencies, utilizing C&W or client-directed policies

Ensure invoices are processed in accounting with appropriate back-up and according to established procedures

Coordinate tenant move ins and move outs, including furniture delivery and pick up

Oversee maintenance of work order and purchase order systems

Responsible for aspects of development and maintenance of a comprehensive Tenant Service Package, including tenant handbooks, tenant anniversaries, holiday gifts, park events, quarterly newsletters, and training meetings or programs for tenants. Also responsible for ensuring tenant information within data base is current and up to date

Update and maintain office procedures in the property Operation’s Procedure Manual under direction of manager

Ensure Certificates of Insurance for tenants and vendors are up to date

Oversee the processing of management and maintenance staff hours, expense reports, check requests for review and approval

Ensure that above standard tenant bill-backs for electrical usage, after hours HVAC, and other similar charges are processed in a timely manner

Assist supervisor with aspects of annual budgets preparation and monthly financial reports, as well as preparation of bank deposits if processed at on site management office

Responsible for leading regular inspections of properties with janitorial and landscape providers and any other service provider as directed by the manager

Participates in performance oversight of all service contractors who perform contract services

KEY COMPETENCIES

1. Customer Service Focus

2. Organization skills

3. Time Management skills

4. Communication Proficiency (oral and written)

5. Initiative

6. Multi-Tasking

7. Sense of Urgency

IMPORTANT EDUCATION

High school diploma/GED equivalent; Bachelor’s Degree preferred

IMPORTANT EXPERIENCE

At least 1 year of real estate property management or related experience

ADDITIONAL ELIGIBILITY QUALIFICATIONS

Proficiency in Microsoft Office Suite

Demonstrates initiative and reflects a sense of urgency in daily duties by meeting or improving upon deadlines

If this Property Administrator role with Cushman & Wakefield sounds of interest then please apply now for immediate consideration.

 

 

 

INCO: “Cushman & Wakefield”