Job Title:

Project Coordinator Sr - Bilingual

Job Description

The Project Coordinator will provide operational and administrative support to the Technical Program Manager responsible for the enterprise-wide implementation of a new Incentive Compensation Management (ICM) solution. This role is critical in ensuring alignment, communication, and execution across multiple concurrent programs with a shared go-live date, spanning finance, internal technology, and professional services teams.
The Project Coordinator will serve as the execution arm for day-to-day program operations—driving scheduling, managing change requests, tracking deliverables, and consolidating updates—allowing program leadership to focus on strategic decision-making and cross-functional alignment.Key ResponsibilitiesCoordinate, schedule, and facilitate alignment calls, stakeholder syncs, and workstream-specific meetings, including agenda creation and note-taking.Own the intake, documentation, and tracking of change requests, ensuring adherence to governance processes and timely stakeholder updates.Maintain up-to-date status decks, Slack updates, and program documentation, ensuring accurate and timely communication to leadership and cross-functional partners.Consolidate workstream updates into concise summaries for steering committee and leadership reporting.Track RAID items (Risks, Assumptions, Issues, Dependencies) and proactively follow up to drive resolution.Ensure all program materials, trackers, and logs are version-controlled and accessible in the designated collaboration platforms.Support stakeholder engagement through timely communications, meeting reminders, and action item follow-ups.Identify opportunities for process improvement in program coordination, reporting, and documentation.Ideal Candidate ProfileStrong organizational skills and attention to detail, with the ability to manage multiple priorities in a fast-paced environment.Proven experience supporting large, cross-functional technology or business transformation programs.Proficiency in enterprise collaboration tools (e.g., Slack, Google Workspace [Slides, Sheets], Microsoft Office).Excellent written and verbal communication skills, with the ability to synthesize information for leadership audiences.Comfortable working with ambiguity and adapting to evolving program needs.

Project Coordination & SchedulingCoordinate and schedule alignment calls, stakeholder syncs, and cross-functional working sessions across finance, internal technology, and professional services teams.Maintain and distribute meeting agendas, notes, and action items; track follow-ups to closure.Monitor critical path dependencies and proactively escalate scheduling conflicts or risks to the Technical Program Manager.Change Request ManagementManage intake, tracking, and documentation of change requests for all workstreams within the program.Maintain an up-to-date change request log, ensuring alignment with governance processes and approval workflows.Track and communicate change request status to relevant stakeholders, escalating delays or high-impact changes as needed.Status Reporting & CommunicationsUpdate program and workstream status decks with the latest progress, risks, and dependencies for leadership reporting.Maintain accurate status updates in Slack channels, Confluence pages, or other collaboration platforms as directed.Consolidate inputs from multiple workstream leads into clear, concise summaries for leadership updates.Documentation & TrackingMaintain program trackers, RAID (Risks, Assumptions, Issues, Dependencies) logs, and other key operational documents.Ensure all documentation is version-controlled and accessible to relevant stakeholders.Assist in preparing presentation materials for steering committee and executive leadership meetings.Stakeholder Engagement SupportServe as the first point of contact for logistical and administrative inquiries from workstream leads and cross-functional teams.Support internal communications by drafting and sending stakeholder updates, meeting reminders, and action item follow-ups.Operational ExcellenceIdentify and recommend process improvements to streamline coordination and reporting activities.Ensure consistent use of program management tools, templates, and best practices across workstreams.

Location:

MEX Work-at-Home

Language Requirements:

Time Type:

Full time

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