Summary

Plans and manages a part or a sub-component of a project efficiently while following organizational processes and best practices.Works under the direction of a PM or an SPM to ensure the smooth execution of the allocated tasks and assignments. Drives team to meet deadlinesAssists in the creation of project schedules and budgetsAssists in the setting up of projects by carrying out various project house-keeping tasks such as setting up repositories of all client provided specifications and assets, internal checklists etc. and making sure that all project team members have role-based access to it.Diligently and responsibly carries out project tasks that are assigned to them such as:ensuring all artists know which tasks they are required to work onensuring that all artists have all relevant information pertaining to their taskschecking on the completion status of tasks with artists and leads daily etc.Provides feedback on artists’ performance to them and their Reporting Managers regularly Acts as a back-up for the PM in their absenceMay be required to act as PM on simple/small projects

Responsibilities

Initiation Stage

Assists the team in capturing client’s requirements quickly, and to gain a complete and correct understanding of the requirements before the work is estimated or scheduled.Provides support to the Project Manager and the Lead in the creation of effort estimates – and bids - that are realistic and competitive.

Planning Stage

Helps PM in setting up the project by:Ensuring all material to be accessed/used by the team including Clients Specifications, Benchmark Assets, Checklists etc. are appropriately stored so that they can be easily accessed by the teamFollowing up with appropriate departments to ensure that appropriate hardware and software is available to the teamContributing to the creation of schedules and other planning artifacts such as the Communication Plan, the Quality Plan etc. Note: Contributing could mean even simply coordinating between various stakeholders.

Execution Stage

Ensure that project sub-component that is in their charge – such as a module of the project, or specific tasks within the project, are executed efficiently and diligently.Ensure that regular and correct updates are provided to the PMHelp PM in organizing team meetingsHelp PM in the circulation of feedback (from US Ads or the client) amongst the teamHelp PM in the updation of plans and trackersHelp PM in effecting deliveries of files to US ADs/clientsHelp PM in the tracking of tasksServe as a back-up for the PM in the PM’s absence

Closure Stage

Help PM in the appropriate archival of filesHelp PM in the conducting an appropriate Project RetrospectiveHelp PM in the roll-out of productivity and quality scores to the team

 

Team Management

Treat team fairly and with respectMaintain a regular and constant dialogue with the team to stay abreast of their concerns, challenges etc.Recognize good performance and highlight it to the team. Similarly, escalate all cases of poor performance or bad behavior.Listens to the team’s suggestions and share such suggestions/feedback with the PM and Lead