Job Title: Project Coordinator

Job Description

The Project Coordinator plays a vital role in facilitating engineering and construction projects by collaborating with the Project Manager and project team. This position involves coordinating both externally and internally with clients and project management to provide solutions and streamline project delivery.

Responsibilities

Assist Project Manager in preparation of client contracts and sub-contracts, including facilitating contract reviews by coordinating with internal departments such as Legal, Insurance, Purchasing, and Safety.Manage project set-up in corporate Management Information System and run reports to communicate project financials and status to PM and team.Collaborate with PM to make monthly adjustments as needed.Facilitate the dissemination of information to vendors, subconsultants, clients, and project teams as part of the overall communications and project management process.Prepare and present meeting notes, presentations, and tables utilizing Excel, PowerPoint, and other programs.Monitor project deadlines and benchmarks, and support the presentation of monthly progress reports covering action items and progress.Plan, coordinate, and facilitate on-site and off-site meetings for the project, including project orientation and training, stakeholder meetings, team meetings, client meetings, and periodic reviews.Coordinate required training programs and records for project personnel in conjunction with the corporate training department and project requirements to ensure compliance.Support in document control by maintaining electronic and paper files.Collaborate with the corporate Accounting Department to verify accuracy and compliance with project requirements of invoices, trip tickets, and expense reports, processing items in a timely manner.Provide follow-up reports on ARs and unbilled issues as assigned.Administer project closeout activities.

Essential Skills

Minimum 8 years of office/clerical experience.Construction/Engineering industry experience is a plus.Organized, with the ability to multitask and excellent communication skills.Advanced knowledge of Microsoft Word, Excel, Access, PowerPoint, and Adobe.Bachelor's Degree in a related field and 8 years of experience required, or Associate Degree in a related field and 10 years of experience required, or High School Diploma/GED and 11 years of experience required.Ability to work independently, demonstrating accuracy, reliability, organization, and problem-solving skills.Excellent organizational skills, attention to detail, verbal and written communication skills, and the ability to handle multiple tasks.Demonstrated ability to communicate with all levels within an organization.

Additional Skills & Qualifications

Administrative support, data entry, customer service, clerical, administration, office support, administrative assistance, marketing, and project coordination.

Work Environment

The position is based in an office setting with a nice office and campus environment. The company offers a lot of room for growth and has been voted the best place to work in KC.

Job Type & Location

This is a Contract to Hire position based out of Kansas City, MO.

Pay and Benefits

The pay range for this position is $24.00 - $30.00/hr.

Eligibility requirements apply to some benefits and may depend on your job\n classification and length of employment. Benefits are subject to change and may be\n subject to specific elections, plan, or program terms. If eligible, the benefits\n available for this temporary role may include the following:\n\n • Medical, dental & vision\n • Critical Illness, Accident, and Hospital\n • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available\n • Life Insurance (Voluntary Life & AD&D for the employee and dependents)\n • Short and long-term disability\n • Health Spending Account (HSA)\n • Transportation benefits\n • Employee Assistance Program\n • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Kansas City,MO.

Application Deadline

This position is anticipated to close on Jan 19, 2026.

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\n\nAbout Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

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The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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