Job Title: Project Coordinator / Sales Admin Job Description This role is an extension of the sales team with a focus on supporting existing clients and customers. The Coordinator / Sales Admin is responsible for assisting one sales representative and all their customers, utilizing various technology applications and standard operating procedures to ensure efficient processes. Responsibilities + Utilize Excel to track customer orders and transfer data accurately. + Process orders and new items received from customers and the sales team promptly. + Enter information into the estimating system or request product quotes to provide costing for management analysis and pricing. + Provide pricing, availability, and schedule information within established guidelines. + Track orders, initiate changes, and expedite requests as needed. + Liaise between customers and various facility departments such as production, design, shipping, and management. + Maintain an ongoing relationship with selected customers and the sales team. + Manage and track customer warehouse products to ensure availability while managing overruns and underruns. + Address customer complaints and questions, seeking aid from sales and management when necessary. + Collaborate with other Customer Service and Sales Support team members to ensure customer requirements are satisfied. + Generate estimates on product costs for customers and work with the sales team to validate accuracy. + Handle email correspondence with customers (approximately 60-70%) and phone calls (30-40%, typically for customer emergencies). + Complete quality checks with the production team to ensure customer approval. + Enter approximately 30-40 orders. Essential Skills + 2-5 years of experience in sales administration, high-level customer service, or project coordination. + Professional communication skills, both verbal and written. + High level of interpersonal skills. + Ability to troubleshoot and think critically. + Proficiency in Microsoft Office Suite and ability to quickly learn CRM or ERP systems. + Organizational skills and comprehension of complex industry terminology. + Ability to work well in a team setting as well as independently. Additional Skills & Qualifications + Experience in a manufacturing company is beneficial for understanding product flow from start to finish. Pay and Benefits The pay range for this position is $25.00 - $28.90/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Hillsboro,OR. Application Deadline This position is anticipated to close on Jun 6, 2025. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.