The purpose of this position is to train and support staffs to perform a variety of jobsite administrative duties including, but not limited to, the following: quantity tracking, cost control, scheduling, engineering design implementation, document control, job cost, forecasting, subcontract management, procurement, and material expediting.

Supervisory Responsibilities

Cost Specialist Senior Scheduler (Shared reporting with PM) Scheduler (Shared reporting with PM)

Functional Areas of Responsibility

Operations related training Scheduling assistance for projects Coordination of Readiness Review Meetings Document Control Systems Project performance metric analysis Work Plan training Rapid compliance of Project Controls systems on projects Ensure compliance with company policies and procedures Assist in development of schedulers and Project Coordinators

Specific Duties and Responsibilities

Administration & Planning

Operations related training Monitor project controls systems in projects Provide project mobilization and closeout support Audit the project’s control systems and ensure compliance with policy Assist project team in preparing for successful audits Establish a document control process for the project including RFI’s, submittals, correspondence, and meeting notes. Provide support for the document control process throughout the project Periodic confirmation that project teams are making contractual notices timely Report on untimely issuance of subcontracts Setup company standard quantity tracking system Ability to develop and maintain the trust of the subcontractors, ownership, and design team Effective working relationships with subcontractors and suppliers Preform other duties as assigned Applicants must be legally authorized to work for ANY employer in the United States. Austin is unable to sponsor or take over sponsorship of an employment visa for this position.

 

Cost performance

Assist and review project reporting is in accordance with corporate guidelines Analyze job cost statements and report on areas of poor cost performance Review Labor Cost Reports at regular intervals and provide overall feedback to Operations Review weekly man-hour productivity for Heavy Job and evaluate anomalies

Planning/Scheduling

Assist and review project planning and scheduling in accordance with corporate guidelines

Technical

Education

Bachelor’s degree in technical field

Experience

Minimum of four year of project administration experience Understand and be able to train on company software (e.g., Project Management, Scheduling, Document Control) Administrative competency in Lump Sum and Reimbursable projects

Position Specific Success Factors

The Behavioral Success Factors selected from Austin’s dictionary of Behavioral Success Factors that are the most important in this position:

Aligning Performance for Success Building Trust Coaching Presentation Skills Driving for Results Gaining Commitment Planning and Organizing

 

Austin Industrial is an Equal Opportunity Employer.

See the “Know Your Rights” poster available in English and Spanish. See the “Pay Transparency Nondiscrimination Provision” poster available in English and Spanish.

 

No Third-Party Inquiries Please

This Company does not accept and will not consider unsolicited resumes or any other unsolicited candidate information submitted to the Company or any of its employee-owners by staffing agencies, search firms, or third-party recruiters in response to a posted vacancy. The Company will not pay any placement fee(s) without a written agreement to do so (e., payment must be required pursuant to the terms of a written agreement). 

Accessibility Note

If you are a job seeker with a disability and require reasonable accommodation to apply for one of our jobs or have accessibility concerns, please contact the People Services Teamat (877) 831-1217.