SoftwareOne and Crayon have come together to form a global, AI-powered software and cloud solutions provider with a bold vision for the future. With a footprint in over 70 countries and a diverse team of 13,000+ professionals, we offer unparalleled opportunities for talent to grow, make an impact, and shape the future of technology. At the heart of our business is our people. We empower our teams to work across borders, innovate fearlessly, and continuously develop their skills through world-class learning and development programs. Whether you're passionate about cloud, software, data, AI, or building meaningful client relationships, you’ll find a place to thrive here. Join us and be part of a purpose-driven culture where your ideas matter, your growth is supported, and your career can go global
The role
The Project Administrator ensures strong financial control, data accuracy, and operational discipline across the project portfolio. The role supports Project Managers and PMO leadership by monitoring performance, maintaining governance standards, coordinating core project activities, and providing timely reporting and insights that help keep projects on track.
ResponsibilitiesManage and monitor project financials, including budgeting, forecasting, revenue recognition, vendor funding, invoicing, payment milestones, and overall profitability. Produce recurring financial and project health reports—including bimonthly updates, portfolio trend analysis, tracking, trending, and escalation summaries—for PMO leadership.Validate and maintain project data quality across all systems, ensuring accuracy, completeness, and compliance with PMO standards, RAG criteria, governance requirements, and audit expectationsDevelop and use reporting tools to evaluate project health, identify improvements, and drive proactive or corrective actionsSupports Project Managers in verifying progress, identifying improvement opportunities, and executing project setup, monitoring, controlling, and closure activities such as resource management, hours & budget consumption, risk management among others.Executes project management tasks for low complexity projects such as, coordinating kickoffs, scheduling and facilitating meetings, and maintaining stakeholder communication.
What we need to see from you
1-2 years of experience in project administration, project coordination, or supporting project managers in services or consulting environments Foundational understanding of project financial management, including budgeting, forecasting, revenue recognition, vendor funding, invoicing, and profitabilityExperience with reporting & analytics, particularly project health, KPIs, trends, and escalation reportingUnderstanding of enterprise systems for project setup, tracking, and financial managementStrong data quality and validation skills, pays attention to details ensuring accuracy and completeness across systemsEducational background in Business Administration, Accounting, Industrial Engineering, Economics, Statistics, or a related analytical or business field — typically a bachelor’s degree or an advanced student nearing graduation or equivalent combination of education and relevant work experience.English proficiency B2 – C1.
SOFT SKILLS
Works well with Project Managers, delivery teams, customers, and PMO leadership.Clear written and verbal communication.Demonstrates strong accountability and ownershipTakes initiative in identifying opportunities for improvement and driving corrective actionsAble to prioritize competing tasks, deadlines, and projects simultaneously.Open to feedback, applies lessons learned, and seeks opportunities to learn and grow
Job Function
Internal Partnering
Accommodations
SoftwareOne welcomes applicants from all backgrounds and abilities to apply. If you require reasonable adjustments at any point during the recruitment process, email us at reasonable.accommodations@softwareone.com.
Please include the role for which you are applying and your country location. Someone from our organization that is not part of the decision-making process will be in touch to discuss your specific needs and we will make every effort to accommodate you. Any information shared will be stored securely and treated in the strictest of confidence in line with GDPR.
At SoftwareOne, we are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and teammates without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. Additionally, we encourage experienced individuals that have taken an intentional career break and are now prepared to return to work to explore our SOAR program.