Position Summary: 

This role involves assisting the Project Coordinator & the Project Managers with the coordination of commercial audio-visual projects. This includes the preparation of documentation and interacting with site personnel suppliers, clients, builders, consultants and other contractors.

 

Roles and Responsibilities:

General assistance with the co-ordination of project work Preparing compliance and site induction documentation Assistance with the coordination of labour resourcing including travel requirements Assist with the coordinating the manufacture of custom-made items Travel booking for all staff. Minute take, update & issue Project Meeting minutes. Use of the project administration Aconex site for project document coordination Job sharing with Project Coordinator JSA / Safety Pack as required for new jobs. Researching data & writing new JSAs as required (e.g.: MDF, Hot Works). Issuing of Certificates of Currency – keep up to date. Assisting with QA Audit (monthly) and maintaining QA systems. Preparation of Hand-over sheets for PMs as required. Project status advice forms as requested by PMs. Project Roadmap & SharePoint tasks to be adhered to. Site & Project folders as needed when new jobs start. Project procedures – reviewing existing, writing new. Printing label requests and organising delivery; updating Cable Label Requests.xls. Administration of project drawings including Architectural etc. to be updated to ensure all project staff work from latest drawing revisions. This includes the issuing of RE Document Transmittals including latest AV shop drawings & sample data. Site Tasks: Tools register audit & research Researching procedures & tasks to maximise efficiency. Liaise with suppliers that perform our custom work.

 

Foster and promote the company, product, and brand in the market Promote and live the Company Mission, Vision and Values Comply with Company policies and procedures, including the completion of documents and records Promote and work with Standard Operating Procedures to ensure uniform quality standards in all areas of the business Other duties as required

 

Qualifications & Education Requirements:

 

Required:

• Diversified online modules regarding WHSEQ and Environment

• Degree qualified in ICT/AV, Engineering and/or Business discipline

 

Desirable:

• First Aid Training

• AMX Trained

• BIAMP Trained

• Cisco Trained

• Crestron Trained

• Extron Trained

• Infocomm/AVIXA Trained

• Polycom Trained

• High Risk Work Card

• Asbestos Awareness ACT ONLY

 

Skills & Experience Requirements:

 

• 3+ years’ experience in Project Administration/Assistant role

• Strong interpersonal and communication skills

• Strong attention to detail

• Sound administrative skills

• Task and results focused

• Enjoy working in a team environment

• Positive approach to your work

• Sound understanding of the MS Office suite of programs

• Experience with OH&S documentation

• Experience with documentation control using Aconex or equivalent preferred but not essential

• Knowledge of MS Project beneficial but not essential

• Knowledge or interest of Audio Visual and/or the building and construction industry beneficial but not essential