Project Administrator
LOCATION: Rockville, MD
JOB STATUS: Full-time
CLEARANCE: Ability to obtain Nuclear Regulatory Commission (NRC) IT-I
(must have resided full-time in the US for the last 7 consecutive years)
CERTIFICATION: N/A
TRAVEL: 10% Local
Astrion has an exciting opportunity for an entry-level Project Administrator supporting our customer in Rockville, Maryland. The project administrator will work closely with the Program Management Team (PMT) assisting with project monitoring, data gathering, coordinating on and offboarding and communicating with the team and Customers on behalf of the PMT.
REQUIRED QUALIFICATIONS / SKILLS
Education: High School DegreeYears of Experience: 2-3 Years experience in the areas listed below Strong analytical/critical thinking and creative problem-solving skills to quickly identify and help address project challengesStrong communication skills to facilitate meetings and communicate project management directionStrong interpersonal skills to interact with customers, senior level personnel, and team membersStrong organizational skills to prioritize work and balance complex projects to facilitate tight project deadlinesAbility to work independently and as part of a teamAbility to learn new concepts, tasks, and project related tools quickly and easilyAbility to accept constructive feedback and implement changes immediatelyAbility to adapt to and function in a highly demanding and quickly shifting/evolving customer environmentAn inquisitive and logical mind able to anticipate potential issues or areas of concernHigh levels of attention to detail and accuracyAbility to take initiative reflective of a well-developed habit of proactivityHigh level understanding of technologies, cybersecurity, and National Institute of Standards and Technology (NIST) publications to help understand contract projects and effectively communicate statuses
RESPONSIBILITIES
Functionally, the candidate will be responsible for assisting the Program Management Team (PMT) and Customer with the following activities:
Scheduling multiple meetings with Customers and internal staff members (i.e. project kick off and document review meetings) ensuring all required parties are includedEnsuring Project Manager calendars are kept up to date and matching with corporate and customer meetingsInterface with Customer and PMT frequently to determine evolving needs and prioritiesCreating in depth agendas to distribute before meetingsTaking, compiling, distribution of meeting minutes and action itemsSupport Computer Security Office (CSO) monthly meetings and report pulling and distribution to Offices Tracking and status reporting of Federal Information Security Modernization Act (FISMA) and Assessor System Statement of Risk (ASSR) related activities and monitoring due dates – sending notifications for activities expiringGathering of cybersecurity related statistical dataPosting of documentation and data to SharePointDevelop and monitor project schedules in Microsoft ProjectDevelop and monitor quarterly scan planning spreadsheetUpdate activities spreadsheetInputting all project schedule data into the contract Deliverables Report (DR) (SharePoint list)Collecting percent completes on a weekly basis using Microsoft Project, notifying the PMT of any projects that are behind schedule, and posting the consolidated schedule roll up to SharePoint weeklyReviewing NRC Risk Dashboard to ensure all project dates are metUpdating the Customer on project status and issues/schedule impacts as neededAssist customers with extension requests as neededGathering Office of the Chief Information Officer (OCIO) project status for distribution on weekly basis Assisting with Onboarding and Offboarding activities as neededCoordinating drug testing appointments for contract staff as neededOther duties as assigned
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