HIRING: Administration Coordinator Location: New York City (Hybrid, 3 days in office / 2 remote) Schedule: Full-time, Monday–Friday Compensation: $65,000–$68,000 annually About the Role We are seeking an Administration Coordinator to support energy efficiency projects in the New York City area. This role is critical to ensuring smooth program operations, from project intake to contractor onboarding and accounting support. The ideal candidate is highly organized, detail‑oriented, and comfortable working with multiple systems and stakeholders. Key Responsibilities + Manage intake of new projects, including collecting documentation and verifying account eligibility. + Track and organize projects using data management software, Excel trackers, and project tools. + Onboard contractors by ensuring completion of tax forms, insurance certificates, trade licenses, and payment details. + Support accounting functions by reviewing documentation and preparing incentive payment vouchers. + Generate program reports, assist with data analysis, and maintain system accuracy. + Communicate with clients, contractors, and program participants to ensure smooth workflows. + Participate in team meetings and trainings to build program knowledge. Requirements + 2–3 years of experience in administration, office management, or accounting (energy efficiency or construction projects preferred) + Strong organizational skills with ability to manage multiple tasks and deadlines. + Proficiency in Excel, spreadsheets, and project/data management systems; quick learner of new tools. + Excellent written and verbal communication skills; customer‑oriented approach. + Detail‑oriented, responsive, and adaptable in a fast‑paced environment. Preferred Qualifications + Associate’s or Bachelor’s degree in business, finance, engineering, or project management + Knowledge of energy efficiency programs and interest in multifamily housing or electrification. Additional Information + Hybrid schedule (3 days in office, 2 remote). + Two‑round interview process: first virtual, second in person. Job Type & Location This is a Contract to Hire position based out of NEW YORK, NY. Pay and Benefits The pay range for this position is $30.00 - $32.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a hybrid position in NEW YORK,NY. Application Deadline This position is anticipated to close on Jan 30, 2026. About Actalent Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing due to a disability, please email actalentaccommodation@actalentservices.com (%20actalentaccommodation@actalentservices.com) for other accommodation options.