Project Administrator

Job Description

We are seeking a dedicated Project Administrator to support our Geotechnical Project Managers in ensuring all projects are completed on time, within budget, and according to scope. This position combines responsibilities in project management, administration, cost management, and schedule management, specifically for AEC Geotechnical Engineering Projects.

Responsibilities

Assist with cost analysis, budget monitoring, forecasting, variance detection, project tracking, and project permitting to ensure contract compliance.Set up and maintain projects in Deltek, including managing phases, billing rates, labor categories, multipliers, and contract types.Manage project budgets, forecasts, and cost controls across multiple active AEC projects, particularly in Geotechnical Engineering.Work with Project Managers to prepare and process accurate client invoices, including Time & Materials, Fixed Fee, and Percent Complete billing.Review project performance metrics such as utilization, realization, WIP, and backlog with Geotechnical Project Managers.Analyze project variances and collaborate with project managers to address scope changes, overruns, and budget adjustments.Support monthly close processes, including revenue recognition, WIP adjustments, and project reconciliations.Ensure billing and revenue recognition comply with contract terms and firm accounting policies.Maintain accurate project documentation to support internal and external audits.Assist with reporting, dashboards, and process improvements to enhance project visibility and financial accuracy.

Essential Skills

3-10 years of experience in project administration or cost controls within the AEC industry, ideally in Geotechnical Engineering.Proficiency in Deltek or similar AEC-specific project management and profitability tracking software.Strong understanding of the AEC industry including project tracking, cost control, project schedules, and permitting.Experience with AIA or government-funded project tracking and coordination.Proficient in Microsoft Office and document control.Strong skills in financial reporting, construction management, and cost analysis.

Additional Skills & Qualifications

Experience in construction management, project management, and cost control analysis.Proficiency in financial reporting and document control.

Work Environment

This is an in-office role with the potential for some remote flexibility, possibly one day per week. The position requires close collaboration with the Geotechnical Team to assist project managers in keeping projects on track.

Job Type & Location

This is a Contract to Hire position based out of Roswell, GA.

Pay and Benefits

The pay range for this position is $31.25 - $40.87/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Roswell,GA.

Application Deadline

This position is anticipated to close on Feb 2, 2026.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.