Job Title: Project AdministratorJob Description Join our dynamic team as a Project Administrator where you will play a crucial role in supporting project and construction management tasks. This position offers a fantastic opportunity to contribute to a well-known construction company focused on healthcare in the Lehigh Valley. Responsibilities + Manage accounts payable and change orders including entry, processing, and filing in both electronic and hardcopy formats. + Assist estimators and project managers with bid projects, including bidder solicitation and monitoring, as well as bid document preparation such as letters, reports, and bid forms. + Handle general project filing, manage construction documents, and correspond with trades regarding revised documents. + Maintain both active and archived construction documents. + Manage insurance coverage records, prepare for Worker’s Comp audits, and handle subcontractor certificates of insurance. + Support the development and management of company marketing materials. + Assist with the preparation of close-out manuals alongside the Project Coordinator as needed. + Provide assistance to project managers with revised drawings, accounts payable queries, and permit fees. + Support field superintendents with the procurement of dumpsters, trailers, and jobsite materials. + Manage general subcontractor correspondence, including billing discrepancies and documentation requests. + Oversee incoming and outgoing mail, including Certified and FedEx shipments. + Manage office supplies and ordering. + Handle phone calls and manage the automated attendant system. + Cross-train in other administrative responsibilities to provide supplemental assistance during peak workload periods or coverage during PTO. + Offer assistance to management personnel and front desk coverage, including greeting visitors and guests. + Help manage zoning and building permit requirements and associated fees, including cost database management. + Assist with the documentation of company safety management reporting and programs. Essential Skills + Proficient in Microsoft Office, including full Teams collaboration and utilization. + Skilled in Adobe Acrobat and Creative Suite. + Experience with Procore or Sage is highly beneficial. + 5+ years of project administrative experience, preferably with a construction or mechanical trades outfit. + Experience assisting in an estimating department within construction is advantageous. Additional Skills & Qualifications + Experience in construction or property management is desirable. + Attention to detail and strong proofreading abilities are essential. + Experience with invoicing and change orders is a plus but not required. Work Environment This role is based in an office environment, supporting various project managers internally, primarily in estimating. The standard working hours are Monday to Friday, 8 AM to 5 PM. The dress code is business casual. Pay and Benefits The pay range for this position is $25.00 - $35.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Bethlehem,PA. Application Deadline This position is anticipated to close on Jun 20, 2025. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.