Job Title: Project Administrator

What You’ll Do:

Set up quotations and jobs in the Project Management System to kick off new projects.Maintain and monitor quote and job statuses to ensure smooth project flow.Assist in scheduling personnel and equipment, keeping project timelines on track.Coordinate travel logistics for project teams, including flights, hotels, and rental cars.Track job costs and manage invoicing using Microsoft Excel, ensuring accuracy and timeliness.Work closely with customers to secure change orders and ensure all billing aligns with project scope.Own the accounts receivable process—from generating invoices to following up on outstanding payments.Collaborate daily with internal superintendents and project managers to align on project needs and updates.Juggle multiple projects simultaneously (typically 5–10), each with unique timelines and requirements.Build strong relationships with customers, vendors, and technicians to support project success.Act as a communication hub between internal and external stakeholders, ensuring clarity and momentum.

What You Bring:

Strong organizational skills with a knack for logistics, planning, and scheduling.Experience managing cost tracking, work orders, purchase orders, and change orders.Proficiency in Microsoft Excel—pivot tables, formulas, and data tracking are second nature to you.Prior experience in billing, invoicing, and accounts receivable is essential.A proactive mindset and the ability to multitask in a deadline-driven environment.

Why This Role?

This is more than just an administrative position—it's a launchpad into the world of project management. You'll gain valuable exposure to the full project lifecycle, from quoting to closeout, while sharpening your financial and coordination skills. If you're looking for a role that offers variety, responsibility, and growth potential, this is it!

Apply now!Pay and Benefits

The pay range for this position is $24.00 - $27.00/hr.

Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Savannah,GA.

Application Deadline

This position is anticipated to close on May 23, 2025.

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\n\nAbout Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

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The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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