Job Title: Project Accounting Coordinator

Job Description

As a Project Accounting Coordinator, you will play a crucial role in preparing fee proposal templates, drafting contracts and subcontracts for review, ensuring projects adhere to contract language and requirements, and developing Work Breakdown Structures (WBS) and Project Authorization forms. You will assist project managers with processing subconsultant invoices and monitor project financials, including variance, revenue, budgets, and work-in-progress (WIP). You will serve as a liaison between internal staff, suppliers, and clients, conduct pre-bill reviews, and participate in monthly project review meetings. Your analytical skills will be utilized to assist Business Operations with project budget performance analysis.

Responsibilities

Prepare fee proposal templates and draft contracts and subcontracts for review.Ensure adherence to contract language and requirements, and manage project amendment documentation.Develop Work Breakdown Structures (WBS) and Project Authorization forms, including budgets and client invoicing requirements.Assist project managers with the processing of subconsultant invoices through the project accounting system.Monitor project financials, including variance, revenue, budgets, and WIP, and follow up on revenue variance issues.Serve as a liaison between internal staff, suppliers, and clients, communicating effectively on behalf of Project Managers.Conduct pre-bill reviews with Project Managers as necessary.Participate in monthly project review meetings and collaborate with Business Operations teams.Assist Business Operations with analysis of project budget performance and provide recommendations for financial improvement.

Essential Skills

3+ years of experience entering invoices, drafting contracts and subcontracts, and preparing proposal templates.3+ years of experience in change orders.Experience working for an engineering or architectural firm with revenue over $150 million.Ability to create pivot tables and Vlookups in Excel.Proficiency in Deltek, BST, or Oracle.

Qualifications

Experience with Deltek VantagePoint.Part of an ERP implementation, preferably Vantagepoint.

Work Environment

This is a fully remote position, offering the opportunity to work in a team-oriented environment with a great company culture. Please note that candidates must not be based on the West Coast.

Job Type & Location

This is a Contract to Hire position based out of Raleigh, NC.

Pay and Benefits

The pay range for this position is $32.00 - $37.00/hr.

Eligibility requirements apply to some benefits and may depend on your job\n classification and length of employment. Benefits are subject to change and may be\n subject to specific elections, plan, or program terms. If eligible, the benefits\n available for this temporary role may include the following:\n\n • Medical, dental & vision\n • Critical Illness, Accident, and Hospital\n • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available\n • Life Insurance (Voluntary Life & AD&D for the employee and dependents)\n • Short and long-term disability\n • Health Spending Account (HSA)\n • Transportation benefits\n • Employee Assistance Program\n • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully remote position.

Application Deadline

This position is anticipated to close on Jan 23, 2026.

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\n\nAbout Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

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The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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